Key Performance Areas

Sales Administration

• Supporting the sales team with administrative tasks, such as scheduling appointments, following up on leads, and preparing sales materials;
• Maintaining accurate and up-to-date records of sales activities, such as customer interactions and sales orders;
• Maintain good customer and supplier relationship;
• Record and issue delivery note books;
• Declare all suppliers invoices to the relevant Department;
• Report any faulty office equipment;
• Control recycling of plastic and paper sales responsible for ensuring that the recycled material is disposed according and ensuring that is collected.;
• Assisting with preparation and analysis of sales reports and forecasts;
• Coordinating with other departments, such as marketing and customer services, to ensure effective communication and collaboration;
•  Order supplies for commercial department and surface fluorination plant from YM store (including cleaning material, stationery, PPE, toner, cartridges);
• Request quotes from external suppliers, process on workflow according to PFMA requirements;
• Conduct monthly stock count of all packaging on surface fluorination.

Receptionist duties

• Welcoming visitors and directing them to the appropriate person or department;
• Answering and directing phone calls and emails to the appropriate person or department;
• Maintaining a tidy and organised front desk area;
• Assisting with basic administrative tasks, such as scheduling appointments, preparing meeting rooms, and handling incoming and outgoing mail and packages;
• Coordinate gate access for customer’s drivers and all other Pelchem visitors timeously, via phone/email;
• Ensuring that visitors and employees adhere to security and safety protocols, such as signing in and out and wearing identification badges;
• Escorting of visitors that have access to site.
• Facilitate use of pool vehicle according to procedure;
• Ensure pool vehicle has fuel;
• Report any faults, accidents on vehicle on daily basis;
• Book vehicle for service when due;and
• Conduct monthly vehicle inspection.

JOB REQUIREMENTS

• A valid drivers License
• Intermediate computer literacy in MS Office
• The ability to manage time effectively and efficiently in accordance with the work priorities.
• Procedure literate
• Effective communication skills.
• Interpersonal skills.
• Proper planning skills.
• Good team player skills.
• Solid administrative skills
• Service orientation.
• Proactive.
• Approachable.
• Integrity.

Requirements

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Grade 12 certificate.
• Certificate in Business Administration will be an added advantage.
• Minimum of 2-year experience in an administrative position.