3 weeks ago
Job title : SCM Officer
Job Location : Western Cape, Cape Town
Deadline : September 28, 2024
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Key Performance Areas:
Order Management
- Daily management of procurement to pay process for all provinces.
- Receive and assess requisitions with the purpose of determining the procurement strategy to be used.
- Issue and place request for quotations in the relevant media and HDA website.
- Evaluate supplier offers in line with the Preferential Procurement Policy framework Act and the HDA. Supply Chain policies and procedures.
- Identify and analyse commodities with the objective of creating contracts.
- Expediting on outstanding orders.
- Compile monthly purchase order reports.
- Report on savings, cost reduction and avoidance.
- Keep all documents (Requisitions, quotations and orders) together for filing purposes.
- Provide support to HDA staff in the interpretation, implementation and procurement policy for purchases under R1 million.
RFX Management
- Place adverts in appropriate media for the required time period.
- Preparing, issuing of RFX documents.
- Receive and register RFX documents.
- In conjunction with user departments, evaluate supplier offers and recommend
- Provide guidance to the end users in terms of the RFX procedures.
- Confirm SLA’s are in place prior to formal appointment where applicable (i.e. services).
- Compile and prepare SCM report after evaluation of bids.
Vendor Management
- Coordinate the loading and updating of vendors into the Sage 300 system.
- Manage the rotation of vendors.
- Report on non-performance by vendors.
- Compile monthly report in terms of contracts, purchase orders and BBBEE spend.
Contract Maintenance
- Verify documents received against contract checklist.
- Follow-up on outstanding contracts and all relevant documentation.
- Report on contracts that are about to expire and action taken.
- Update contract register.
- Safekeeping ad filing of contracts.
- Draft standard contracts for approval.
- Loading of approved contracts on ACCPAC.
Bid Committees Administration
- Compile BAC packs after evaluation of BCA packs.
- Manage the timeous distribution of BAC packs.
- Reviewing the terms of reference for approval.
- Minutes taking at BSC if required.
Administration and Filing
- Assist with the updating of the HDA website with all adverts, calls for proposals and proposal awards.
- Monitor movement of contracts.
Qualifications & Experience
- National Diploma in Purchasing / Logistics.
- 3 years SCM experience.
- Competent in MS Outlook, Excel intermediate, PowerPoint intermediate and Word intermediate
- Competent at ACCPAC
- Good communication, analytical and administrative skills.
- Knowledge of PFMA, PPPFA and National Treasury Regulations, Broad Based Black Economic Empowerment (BBBEE).
How to Apply for this Offer
When submitting your application for a position, please adhere to the following:
- CVs received after the closing date will NOT be considered.
- The Job Title and Reference number for the relevant position must appear in the subject line of your application.
- The CV must be in PDF format.
- Copies of all qualifications must be provided.
- Copies of identity document must be provided.
- Two contactable references.
Send your application to [email protected]
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