Secretary: Engineering Directors MN 3944/25 needed at Midvaal Local Municipality

REQUIREMENTS

• Grade 12.  National Diploma or equivalent qualification in Secretarial, Administration or Management Assistance.
•  Project Management & Financial Management skills and experience (added advantage).  Valid Driver’s License.  Computer Literate (MS Word, Excel & PowerPoint).  
• Excellent interpersonal & communication skills.  Ability to display good telephone etiquette, always communicate effectively and to act with integrity and confidentiality.

DUTIES

• Provide a comprehensive Secretarial function for the Engineering Service Director’s: Proper management and coordination of the Director’s diary.
• Composes and types routine letters, memoranda, reports, minutes of meetings, etc.
• Receives and screens visitors and telephone calls, takes messages, and schedules appointments. Sorts, opens and distributes incoming mail for the Engineering Director’s.
• Schedules and arranges meetings and conferences and responsible for necessary travel arrangements. Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
• Establishes and maintains office files, logs, indexes, and other related records. Enters, retrieves, updates, verifies, and deletes information from electronic files.
• Takes minutes and recordings of meetings.  Capture all Performance Management outcomes on the system and keeping of POE files.
•  Financial Administration related to purchase orders, processing of invoices and budget control.  Provide administrative assistance to the Engineering Director’s.  
• Perform any other related Ad Hoc tasks and duties as requested or required by management from time to time.