Duties and responsibilities

• Administering routine correspondence
• Preparing and lodging applications for renewals, recordals and other change, etc. in Africa and abroad
• Preparing trade mark forms and certificates for lodging with the Registrar in Africa and Abroad
• Ensuring that computer and manual records are updated with all changes
• Checking Paralegals term list on a weekly basis so as not to miss renewal deadlines
• Attending to accounting queries (suspense items, credit notes etc.)
• Debit notes and WIP Management
• Preparing routine diary correspondence
• Own drafting of routine letters and correspondence / status reports to client / follow-ups with Local Partners / Renewal Agents
• Creating and printing trade mark listing from computer records
• Opening of new files
• Filing, faxing, photocopying and general office duties.

Requirements

Skills and knowledge

• A methodical person with good English language skills
• Computer literate in Microsoft Word
• Typing speed of 60 wpm
• Ability to work independently, to work under pressure and to use initiative
• Dealing with several matters at once.
• Very meticulous person who pay attention to detail
• In-depth knowledge of Patricia and CMS will be an advantage

 Qualification/s

• Matric/ National Diploma or equivalent qualification
• Secretarial Diploma/Certificate (preferably legal)
• 3+ yrs relevant experience as a secretary