Secretary needed at Gauteng Department of Health

Requirements :

• A Grade 12 or equivalent qualification no experience required. Knowledge- Patient Rights and Batho Pele Principles. Skills- computer literacy, experience in Ms. (Word, Excel and PowerPoint), Typing skills, Good interpersonal skills and telephone etiquette. Ability to function under pressure. Be assertive and presentable.
• The following will be an added advantage: At least 12 months’ experience as a secretary. Secretarial internship experience in a hospital environment. Secretarial or Administration Diploma or equivalent.

Duties :

• Responsible for overall administration of the manager’s office. Diary management and co-ordination of office activities. Management of all incoming and outgoing correspondence.
• Co-ordination and preparation for meetings, workshop and typing of document. Provide reception services including call screening, receiving as well as attending to messages and provide hospitable reception of visitors to the manager’s office. Making travel and accommodation arrangements as well as processing of all substance and travel claims.
• Handling of confidential documents. Operate standard office equipment (fax, photocopy machine and telephone). Type correspondence such as reports, submissions and letters. Perform administrative tasks such as taking minutes and arranging /serving refreshment and understanding of cost containment.