Secretary to Head of Business – Coricraft needed at TFG

Key Responsibilities

• Provide secretarial and administrative support to the Head of Business (Coricraft)
• Diary Management
• Coordinate year-end leave schedule
• Devising and maintaining office systems, including data management and filing
• Maintain confidentiality of information
• Coordinate and compile all management reports
• Prepare monthly management presentation slides
• Arrange local and international travel arrangements
• Liaise with internal and external business partners at all levels
• Coordinate meetings and functions, including venues and catering
• Perform adhoc functions for the Head of Business
• Submit travel documentation and claims timeously
• Capture trip requisitions, currency, hotel, and car bookings 
• Monitor and respond to emails on behalf of the Head of Business
• Organize and maintain the Head of Business office, ensuring it is well-equipped and functional
• Assist with the preparation of correspondence, reports, and other documents
• Track and follow up on tasks and deadlines for the Head of Business
• Facilitate communication between the Head of Business and other departments, ensuring information flows smoothly.

Qualification and Experience 

• Matric
• A minimum of 2 years Secretarial experience at the same or similar level (Essential)

Skills

• High degree of Professionalism
• Excellent verbal and written communication skills
• Good interpersonal skills
• Strong planning, organizing and coordinating ability
• Excellent attention to detail and a high level of accuracy
• High level of ownership and independence
• The ability to handle pressure in a constantly changing and challenging environment
• The ability to handle highly confidential matters
• Excellent working knowledge of MS office
• Excellent problem-solving skills
• Assertiveness
• The ability to multi-task and prioritize