Secretary to the Campus Manager needed at Department of Higher Education and Training

REQUIREMENTS :

• Senior Certificate or equivalent plus a National Diploma in Management Assistant/Office Administration.
• 1-3 years’ experience in typing and secretarial support. Basic knowledge of financial management.

DUTIES :

• Provide secretarial/ receptionist support service to the manager. Receive telephone calls and refer the calls to the correct role players if not meant for the relevant manager. Ensure proper record keeping in the office of the Campus Manager.
• Filing of documents for the manager and the campus where required. Receive, record, and distribute all incoming and outgoing correspondence.
• Collect all relevant documents to enable the manager to prepare for meetings. Prepare travel claims and other payments in the office of the Campus Manager.
• Arrange meetings and events for the manager and the staff in the campus. Identify venues, invite role players, organize refreshments, and sets up schedules for meetings and events. Arrange all logistics for workshops. Track and process documents. Manage the office of the Campus Manager and receive visitors.
• Perform any other administrative duties that will be assigned by the Campus Manager. Compile and consolidate sectional reports for the campus.