Job title : Senior Administrative Assistant – Department of Student Affairs
Job Location : Gauteng, Pretoria
Deadline : November 26, 2024
Quick Recommended Links
RESPONSIBILITIES:
The successful candidates’ responsibilities will include, but are not limited to:
Reception and administration support:
- Receiving students and assisting accordingly;
- Providing guidance and referral for students as required;
- Maintaining a comprehensive document creation and record management system;
- Facilitating permissions for campus access for visitors of the department;
- Overall administration and planning of staff meetings (venue/facilities bookings, announcements, documentation, agenda setting, taking minutes, compiling and distributing of minutes, etc.);
Financial administration and procurement:
- Compiling financial administration information for referral to the manager in order to draft budgets;
- Monitoring budget usage and reporting to management;
- Ensuring compliance to UP financial policies and procedures;
- Facilitation of registration of new vendors on the UP-supplier’s registry;
- Ensuring adequate stationery and timely purchasing and delivery of office equipment;
ADIS projects:
- Liaising with the National Council for Persons with Disability (NCPD) for the provision of Casual Day stickers;
- Providing advice on new registration procedures and yearbook for first year students;
- Arranging and setting-up for the ADIS and the coordination of events;
- Providing information regarding services provided by the ADIS to students with disabilities;
Student finance support:
- Liaising with the UP-Student Finance Division in connection with NSFAS Disability Bursary, and other external bursaries;
- Assisting students in submitting online applications and claims for the NSFAS Disability Bursary;
- Assisting qualifying students with conversion from NSFAS general to the Disability bursary;
Student support:
- Coordinating the registration process of students on ADIS’ database;
- Liaising with TuksRes for appropriate placement of students with disabilities;
- Assisting with administrative processes for students to loan equipment (Assistive devices and laptops, etc.);
Occupational Health and Safety support:
- Attending central Occupational Health and Safety meetings;
- Coordinating arrangements for physical accessibility in lecture venues;
- Maintaining a healthy and safe work environment for personnel, students and visitors at the ADIS;
- Coordinating of “injury on duty” procedure at the centre.
MINIMUM REQUIREMENTS:
- National Diploma in Office Management / Administration; WITH
Three years’ experience in:
- Office administration;
- Finance and procurement;
- Working with confidential information;
OR
- Grade 12; WITH
Five years’ experience in:
- Office administration;
- Finance and procurement;
- Working with confidential information.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
- Administrative / Management jobs