Duties and responsibilities:

• Prepare attendance registers and confidentiality documents.
• Schedule meetings and book venues for information and evaluation sessions.
• Assist with minute keeping of tender meetings.
• Prepare and place tender advertisements.
• Responsible for facilitation and custodianship of tender openings.
• Prepare monthly tender summary reports.
• Responsible for following up of additional information, addendums to contracts and information required for mandatory and functionality review.
• Provide support as back up to purchasers.
• Assist with data capturing on supplier’s database.
• Assist departments with tender requests and processing.
• Conduct research and interpretation of different tender requests.
• Prepare templates for different tenders.
• Perform mandatory tender evaluation per tender and assist with functionality review of tenders.
• Prepare and compile evaluation reports.
• Review and interpretation of contracts.
• Assist with back up in chairing information sessions and evaluation discussions.
• Review of University Estate and ICTS tender submissions and reports.
• Enforce UFS procurement policy.

Inherent requirements:

• A LLB degree on NQF Level 8 or a BCom Law degree on NQF Level 7 with a minimum of one (1) year experience in tender administration and facilitation.

Or 

• A National Diploma on NQF Level 6 in a related field with a minimum of three (3) years’ relevant experience in tender administration and facilitation.

Recommendations:

• Relevant experience in Supply Chain Management preferably in higher education.
• Knowledge of relevant legal practices and documentation such as POPIA, agreements (license agreements, service level agreements, etc), especially within higher education and financial environments.