6 days ago
Job title : Senior Faculty Administrator (P12)
Job Location : Northern Cape, Kimberley
Deadline : November 11, 2024
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Minimum Requirements
- Relevant Diploma.
- 2–3 years related experience in an academic administration environment.
- Computer Literate.
Duties and responsibilities
Student Academic Administration
- Complete all admissions data for student selection process.
- Assist with registrations.
- Attend to student queries.
- Assist with all examination processes.
- Co-ordinate and ensure the smooth running of academic programmes.
- Input academic information into ITS and prepare management reports.
- Provide administrative support to the academic departments.
- Plan, organize and manage own time and workload effectively to ensure deadlines are met.
General Administration / Front Office Assistance
- Diary Management.
- Photocopying and scanning of documentation.
- Maintaining a filing system.
- Sending and receiving faxes/emails.
- Updating databases / data capturing.
- Receiving visitors and responding to student/staff/visitor queries.
- Answering and screening telephone calls and taking messages.
- Making travel arrangements.
- Typing correspondence and documentation.
Meeting Administration
- Compile and circulate dates of departmental meetings.
- Co-ordinate meetings / functions.
- Type meeting agendas and distribute.
- Take minutes and/or action sheets and distribute to meeting attendees.
Financial Administration
- Maintain and reconcile vendor accounts.
- Processing and monitoring purchases.
- Receive purchase order requests from relevant parties.Ensure all PO requests are signed off by the designated signatories and obtain approval.
- Liaise with creditors regarding queries.
- Follow up on invoices for payment.
- Submit purchase orders for payment to the required office.
Conference / Event Organising
- Organise and co-ordinate all logistical aspects related to all events.
- Assist with co-ordination of site visits by sponsors, auditors.
How to Apply for this Offer
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