Main Functions will be to:

• Ensure the cost-effective inventory management of all goods.
• Extract, combine,  analyse raw data to produce the relevant stock-on-hand vs variance reports to the relevant stakeholders.
• Oversee the stock management data process – between the DC and stores.
• Ensure highest level of data integrity.
• Report and scorecard stock distribution performance utilizing internal databases.
• Knowledge in monitoring the accuracy and completeness of data and regularly validating it against credible data sources.
• Ability to create an environment where Business may quickly and easily access data and data analysis, ensuring that data processes are continuously maintained and kept up to date.
• Extract and validate data that goes into CRM / Shopify integrated systems.
• Oversee the collation of data resulting from the stock taking process.
• Facilitating with the ageing of stock to ensure clarification of current vs previous season inputs.
• Execute standardized reporting and ad-hoc analysis (manual counts, high value counts and put measures in place to mitigate losses in high risk stores).
• Provide input for risk and opportunity management by evaluating the current business (at store format and dc level) from both a quantitative and qualitative perspective.
• Report all stock outs to DC management, sales and Planning as well as liaise with planning to resolve any stock issues.
• Plan correct storage location for products in liaison with the DC Manager/ Inventory Clerk (ABC Analysis)
• Plan and create Physical Inventory Documents for monthly stock counts as well as reduce write-offs and losses to a minimum.
• Knowledge of adherence to product recall policy.
• Perform all administration and reporting effectively.
• Ability to accurately conduct daily and monthly physical inventory counts- DC and stores.
• Ability to generate and action pre-stock take reports.
• Ensure that physical stock count is uploaded on Shopify.

The Senior stock administrator will also have the following responsibilities (including but not limited to):

• Data Analysis
• Process Automation and business reporting
• Data preparation, modelling, and analysis.
• Reviews of collections reporting across all payment modalities.
• Develop tools and maintain solutions on behalf of business stakeholders.
• Implementation of relevant procedures

Key performance areas include:

• Ensure the cost-effective inventory management of all goods
• Oversee the stock management data process- between the DC and stores
• Ensure the highest level of data integrity
• Report and scorecard stock distribution performance utilizing internal databases
• Recommend business solutions that satisfy stakeholder needs, while continuously exploring and assessing options for value-add to the business
• Determine the best mix of development, interfacing applications, and third-party vendor solutions to meet business requirements and project
• Support management team in their daily decision-making and target achievement process with the underlying goal to drive growth and profitability across the retail store portfolio 
• Execute standardized reporting and ad-hoc analysis (store replenishment, KPI tracking, Individual and bulk IBT processing, and weekly stock count reporting)
• Provide input for risk and opportunity management by evaluating  the current business (at store format and warehouse level) from a quantitative and qualitative perspective
• Check depot days and cover daily and communicate with planning if required
• Report all stock outs to DC Management, sales, and planning as well as liaise with planning to resolve any stock issues
• Plan correct storage location for products in liaison with the Warehouse manager
• Plan and create physical inventory documents for monthly stock counts as well as reduce write-offs and losses to a minimum
• Ensure optimal stock availability  and stock rotation
• Ensure strict adherence to corporate governance in terms of stock movement and documentation in accordance with Audit controls, Quality Control, and inspections
• Ensure FIFO principle is applied to stock movements by printing bin pulling sheets for warehouse
• Knowledge of adherence to product recall policy
• Knowledge of adherence to stock age policy, ensure that all concessions are raised and approved
• perform all administration and reporting effectively
• Ability to accurately conduct daily and monthly physical inventory counts
• Ability to generate and action pre-stock reports
• Ensure that physical stock count is uploaded on SAP
• Responsible for updating relevant KPI’s
• Ensure all post goods issues have been processed for all deliveries and driver corrections
• Responsible for the follow-up of all inter depot in transit shipments if not received
• Responsible for reconciliations of invoices to shipments and deliveries daily
• Improve business process to ensure achievements fo Business objectives

Requirements

The successful candidate must have the following qualifications, skills and experience:

• 1-3 years data management experience with knowledge of data quality. An understanding of data quality management relating to retail stock data.
• 1-3 years knowledge of systems, advanced proficiency with office, CRM and Shopify integrated systems and data principles that form the basis for data quality management would be advantageous.
• Experience in inventory audits and retail stock taking
• Minimum of 1-2 years relevant experience in FMCG/Fashion Retail/Logistics/Distribution Environment
• Computer literacy in MS Office, SAP, and SuccessFactors
• The ability to work under pressure and meet tight deadlines
• Excellent communication skills (both written and oral) and sound presentation skills
• The ability to work after hours and/or shifts if necessary