Duties and responsibilities

• Request statements and invoice from all monthly vendors allocated to you.
• Reconciliation of the Statement/ invoice to the vendor ledger.
• Ensure invoices are authorised.
• Follow up on queries.
• Ensure that all invoices are scanned daily via the scanner.
• Reconcile and prepare payment batch and submit to Team Leader at 12 o’clock every Wednesday.
• Ensure that the age analysis is reconciled to the weekly payment request.
• Assist with queries from Treasury Team.
• Reconcile and prepare payment batch and submit to Team Leader as per the month end Deadline schedule.
• Ensure that the age analysis is reconciled to every supplier payment.
• Reconcile all accounts and ensure that all payments are allocated, old invoices and queries resolved – workings to be handed to Team Leader by COB 1st working day.
• Ensure that all invoices are captured in Accpac reflects in SAP.
• Ensure that GRV totals correspond with the invoice – differences to be investigated.
• Reconcile vendors on a monthly basis between systems to ensure that stock balances.
• Ensure that all invoices not processed for month end is placed in a file and manually coded for accrual purposes.
• Clearing vendors and One Time Vendors.
• Completion of credit applications.
• Assist with the preparation of the year end audit file and all related functions pertaining to year end.
• Complete any other task as directed by management relating to the finance affairs of the company.
• Adhere to the deadlines.

Professional competencies

• Basic Bookkeeping Qualification.
• 2 to 3 years’ experience in a similar role.
• Computer literacy (MS Advanced Excel / Word / SAP).

Personal competencies

• Ability to work under pressure, accurately and independently.