SHEQ Specialist Job at DHL Supply Chain

Role Outline

• Execute health, safety, quality and environment plans and processes.
• Provide employees a safe and healthy work environment.
• Implement health and safety frameworks and standards, ensuring compliance.
• Adherence to internal and external safety standards, quality standards and relevant regulations.
• Recognize and mitigate potential workplace hazards, unsafe equipment, work practices and working conditons. Undertake inspections of grounds, facilities and premises.
• Analyse and suggest corrective measures to reduce the risks of injuries and job-related threats.
• Draft reports and conduct investigations on job-related injuries and fatalities.
• Draft report on quality nonconformities and determine measures to avoid any recurrence.
• Prepare and examine records of workplace injuries, illness and absences.
• Identify areas of concern and provide information required by regulatory agencies.
• Participate in development of solutions for the transportation of hazardous material.
• Coordinate orientation activities, daily inspections in the operations facilities, grounds and administrative areas.
• Changes in lay-out and installation of new equipment in order to meet safety rules and standards.
• Draft training material, train employees on safety, quality protocols and safety-conscious work performance
• Study and resolve issues in day-to-day health, safety and environment operations.
• Execute practices focusing on increasing effectiveness and efficiency.

Key Responsibilities

• Maintain Minimum Safety Standards (MSS) at 100%
• Manage and maintain ISO 14001, ISO 45001 & ISO 22001 standards, ISO 13485.
• Manage and maintain regulatory requirements associated with the QMS.
• Establish Safety Committees and arrange compliance meetings.
• Implement and maintain all Quality Management related standards (ISO 9001, Good Warehousing Practices)
• Implement and maintain Quality required documents (Quality Manual, SOP's, WI'S, Forms etc.).
• Lead and maintain all CAPA, Change Control, Supplier Management and Training Programmes ensuring it is in compliance with GWP.
• Manage and control of contract service providers for Pest Control, Cleaning Services and Temperature Monitoring Services.
• To ensure full compliance and implementation to all client Quality standards.
• Collate details of location safety incidents and report them using approved platforms (LOGICS) within 48hrs.
• Assist country safety function in the preparation for and the completion of safety related inspections and audits (internal/external).
• Ensure that the 12 Global Safety-First Rules and the 5 Driving Safely Rules are embedded into the workplace  
• Provide general safety information and awareness training to location workforce.
• Liaise with Site Management and the workforce to ensure that 2-way communications is maintained on safety related issues.
• Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where needed.
• Uses Behaviour Based Safety techniques to engage with the workforce when appropriate.
• Act as the validator for Hazard and Near Miss Incidents input into Logics.
• Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy.
• Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months.
• Prepare the plan for periodic audit when needed and assist in its conduct.
• Assist in investigations into Business Continuity Incidents where appropriate.
• Manage the supplier during the surveys/interventions (request permission, deliver work area, control at the end of the works).
• To conduct SHEQ induction and training of all new employees, contractors and visitors.
• Liaise with Third Party Contractors, Clients and Customers regarding Quality Management.
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically.
• Develop and maintain a Document Control System.
• Internal audits and support documentation must be kept as quality records.
• Ensure that deviation reports compiled and signed off.
• Revise the needs Analysis and Training Matrix.
• Continuous Quality Improvement: Ensure that CAPAs (Corrective Action and Preventative Action) are developed and implemented.
• Monitor and evaluate implementation of CAPAs.
• Liaise closely with Client Quality Assurance Lead.
• Submit weekly/monthly progress reports for Change Control /CAPA and Deviation Reports.
• Ensure involvement in any decision to quarantine or dispose of returned, rejected or falsified products.
• Ensuring awareness of customer and quality requirements throughout the organization.
• Work in collaboration with the variance relevant Acts and operational requirements.
• Recording of PPE issues and monitoring their use.
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically.
• Managing Customer complaints.
• Ensure all KPIs are met.

Qualifications

• IOSH Managing Safely course or Country equivalent.
• SAMTRAC/NEBOSH/NOSA
• Matric / Grade 12
• HIRA and HACCP

Experience

• Preference for 2 year minimum experience in division
• Basic knowledge / understanding of safety requirements and concepts
• Experience in environment, health & safety & quality departments.