Special Projects Coordinator needed at ETDP SETA

Minimum Requirements 

• A Bachelor’s degree (NQF Level 7) in Public Administration/Management, Business Administration or Business Management Sciences. 
• A recognised Project Management national qualification will be required. 
• At least three (3) years of working experience in a Project Management environment with proven project implementation experience within the ETD sector or skills development environment. 
• Proven experience coordinating, implementing, monitoring and evaluating projects/programmes. 
• Sound knowledge and experience in stakeholder management with good negotiation skills, administration and budget management. 
• The incumbent must have a good understanding and knowledge of the regulatory and legislative framework within the skills development, including the Public Finance Management Act (PFMA) and a sound understanding of skills development systems, processes and initiatives. 
• Excellent proven report writing skills and presentation skills. 
• Ability to plan, control and organise work and take own initiative. 
• Ability to work under pressure and multitask. 
• Proven computer skills (MS Office packages) and an ability to work with data. 
• A valid driver’s license is essential. 

Duties and Responsibilities 

• Plan, conceptualise and implement the allocated special projects and programmes, ensuring all targets are met within the specified timelines and contract specifications. 
• Develop relevant project management systems and optimise controls and processes to meet the targets in line with the established processes and procedures. 
• Develop an operational plan for all the approved special projects within the ETDP SETA and provide oversight support in implementing special and rollover projects. 
• Liaise with all the stakeholders/beneficiaries whose funding has been approved to advise, guide and support them in conceptualising projects. 
• Evaluate and monitor all special projects and drive the improvement of project delivery.
• Develop and manage project budgeting and costing, ensuring that expenditures align with budget requirements. 
• Provide monthly and quarterly reports on all the approved and implemented projects and report on all aspects of special project delivery. 
• Facilitate and coordinate constituency/stakeholder meetings/workshops relating to special projects within the CEO’s office. 
• Oversee the effective administration of all allocated projects and programmes that will result in a sound audit trail, support and provide evidence to all internal and external audit requirements. 
• Oversees the maintenance and enforcement of all related Service Level Agreements within the special projects unit to minimise business risk and ensure business continuity. 
• Effective and efficient contract management of all special project contracts end-to-end, including the accurate capturing, maintenance, performance management, payments, moderation and close-out on the system for all allocated contracts. 
• Coordinate the meetings/workshops with the admin support within the unit. 
• Facilitate the meetings/workshops and inductions. 
• Provide written feedback on meetings/workshops relating to action plans for special projects. 
• Quality assurance of special project implementation, including maintenance of relevant records and information. 
• Representation of the organisation in relevant structures and forums and compile reports on all meetings attended with stakeholders and constituencies. 
• Provide formal, standard reporting and feedback, ensuring accurate, up-to-date reflection of project and programme performance. 
• Perform other project-related and administrative tasks as requested by the Line Manager or a delegated official.