Specialist: AVSEC Stakeholder Support (Midrand) needed at Civil Aviation Authority

Description
OVERALL PURPOSE OF THE JOB

• To coordinate the activities of the AVSEC stakeholder relations, including the Facilitation Committee as well as the International Civil Aviation Organization (ICAO) and the African Civil Aviation Commission (AFCAC) related engagements. 
• To provide a secretariat function to the National Aviation Security Committee.
• Committee Management
• National Aviation Security Committee (NASC), Facilitation Committee, ICAO/ AFCAC/ AVSEC Panels and Workgroups.

Communication to stakeholders:

• Dissemination of decisions and other communication
• Act as liaison between SACAA and the Stakeholder Committees and Workgroups.

Reporting:

• Collate meeting reports from the Local Aviation Security Committee for submission to the National Aviation Security Committee
• Collate meeting reports from the Local Airport Facilitation Committee for submission to the National Airport Facilitation Committee

Secretarial Service and administration:

• Schedule all NASC meetings in the corporate diary.
• Prepare agendas and meeting documentation and distribute them to NASC.
• Coordinate logistical arrangements for NASC meetings, workshops, seminars, conferences, teleconferences and videoconferences. 
• Record meetings, and prepare minutes for the NASC.
• Manage decisions and actions from NASC meetings. 
• Coordinate the participation of RSA representatives in the ICAO/ AFCAC/ AVSEC Panels and Workgroups.
• Maintain files of minutes, records of documentation and reports for all Stakeholder Committee and ICAO Workgroup activities.

Administration 

• Perform job-related administration tasks
• Maintain a database for NASC members
• Compile reports, draft letters and collate research information for the Committee and Workgroup Chair, as required. 
• Maintain proper files and records following ISO records management policies

Management of State Letters

• Maintain a register for tracking of State Letters 
• Distribute State Letters to appropriate internal and external stakeholders
• Track and coordinate progress on actions and responses stipulated in AFCAC and ICAO State Letters 
• Maintain a SARPS implementation tracking register.

Liaison and Consultation 

• Organise stakeholder workshops and Aviation security forums and coordinate logistical arrangements for the events.
• Provide industry feedback to the Authority.

Review of Regulations and procedures

• Provide input to improve operational requirements for Aviation Safety and Security.
• Participate in the drafting and review of legal instruments, such as NASP and regulations.
• Provide input to the development, review and continuous improvement of secretariat procedures and the broader function.

Requirements

Education

Minimum

• National Diploma in Public Relations Communications or Relevant equivalent qualifications.
• Aviation Security Course(s) would be an added advantage.

Ideal

• Relevant Degree and Aviation Security Diploma

Experience

• 3-5 Years in Stakeholder Relations experience OR Aviation Committee experience (Aviation Security)
• Aviation regulatory related experience would be advantageous.

Closing date:

• 20 May 2025