Key Accountabilities and Responsibilities 

The ideal candidate should be able to fulfil and perform the following key accountabilities and responsibilities: 

• Efficiently and effectively process procurement requests ensuring adherence to proper procurement procedures, processes in alignment with relevant prescripts 
• Assist with the review of RFQ Reports, PPFA Scoresheets (RFQ pack) prepared by Administrators before approval submission to Management 
• Review the accurateness of payment requisitions prior to allocation for Purchase Order generation 
• Ensure accuracy of Purchase Order capturing by Administrators 
• Ensure TOR’s received are correct and update Procurement Plan Dashboard on receipt from project owner/s before processing by Administrators 
• Ensure scheduling of Bid Specification Committee meetings 
• Ensure project owner effects changes / corrections if applicable prior to approval of TOR 
• Ensure correctness of tender advertisement after approval of TOR 
• Review tender pre-screening report before Bid Evaluation Meeting 
• Assist with monitoring and ensuring correctness of Purchase Requisitions and Terms of Reference prior to activation of the procurement process 
• Review accuracy of minutes on receipt from minute-taker for SCM Manager review and Bid committee chairperson approval 
• Oversee tender closure process and ensure a tender pre-screening report is prepared before BEC meeting 
• Review and compile a bid recommendation report 

Qualifications, Experience, Knowledge and Skills 

• Diploma or equivalent NQF level 6 in Supply Chain/Procurement or related field 
• 3 years’ experience as a Supply Chain Officer/Coordinator or similar role within the public sector 
• Knowledge and application of PFMA 
• Knowledge and understanding of bid committee functions in the tender process 
• Proven track record in compliance reporting 
• Good knowledge and understanding of auditing practices 
• Knowledge and understanding of public procurement processes 
• Relationship Management 
• Attention to detail 
• Communication Skills