Store Clerk Head (B5) (Bloemfontein) Job at AVBOB South Africa

Description

PLANNING

• Lead all planning activities in the Stores
• Ensure all resources is available for stores assistants to execute normal day-to-day stores functions and stock take activities.
• Delegate team members to execute specific tasks as required.
• Plan resources for efficient off-loading of trucks / vehicles – including Saturdays when required
• Lead 5S (sort, set in order, shine, standardize and sustain) activities, and drive improvement actions.
• Scrutinize new order and capture on data base for executing

CONTROL

• Investigate and report damages to goods received, variances to delivery note or document deviations immediately to Buyers.
• Ensure that all Suppliers entering the premises adhere to Avbob requirements
• Ensure that minimum stock quantities are maintained and report stock levels to Buyers.
• Implement and maintain clear demarcation and product identification within Stores.
• Allocate received orders to Store Assistant for processing, picking and delivery to Dispatch / Department. Ensure that Kardex system is updated.
• Ensure that all relevant documentation is completed, signed and filled. The system is updated daily to reflect current Stock on hand.
• Support audits and certification requirements by preparing documentation and evidence for internal and external audits.

ORDER PROCESSING

• Analyze and process new orders as per Agencies or Head office. Capture all orders on AccPac system – where relevant. ·
• Issue internal job cards in line with received orders – where applicable. ·
• Follow up on outstanding orders (Job cards)- Metal and Shrouds department ·
• Sign off approved orders after packing to be dispatched. ·
• Communicate out of schedule orders with Quality & Continuous Improvement Manager and Chief Buyer. ·
• Arrange and schedule orders for dispatch with the Dispatch department 
• Attend to customer (Agencies) complains

LEAD:

• Ensure stores personnel execute and complete tasks accordingly.
• Maintain discipline and adherence to company procedures. ·
• Ensure good housekeeping standards are maintained daily.

STOCK MANAGEMEENT

• Daily monitoring of incoming and outgoing stock. ·
• Ensure all stock is accompanied by correct paperwork or identification (invoice, proof of delivery or goods received note) 
• Ensure FIFO system is followed throughout the stores. ·
• Communicate stock levels on funeral equipment as per data base to the Quality & Continuous Improvement Manager and Chief Buyer weekly. 
• Ensure that Stock counts and Cycle counts are executed in line with company policy and procedures ·
• Ensure that stock is prepared and all items are stores are identified with stock codes and placed in designated areas. ·
• Manage the physical count as per stock sheet. ·
• Submit stock sheet after counting to Finance Department from System update. ·
• Ensure Counting Sheet are signed for approval and kept in Stores for proof of counting. ·
• Investigate variance / Reconciliation and implement corrective action

ADMISTRATION 

• Monitor leave applications and approve as per operational requirements. ·
• Implement and maintain data systems to monitor and control stock levels. ·
• Report operational challenges to management.

SAFETY

• Follow all legal regulations for a safe and healthy environment.
• Carry out regular inspections and safety walks.
• Ensure that all subordinates are issued with the correct PPE and uses PPE as prescribed.

COLLABORATION AND INTERGRATION

• Collaborate with operational departments to integrate efficient Stock movement considerations on a day-to-day basis to prevent delays.
• Building good relationships with section leaders and all other stake holders. ·
• Provide input during the project planning (where relevant) and execution to mitigate risks. 
• Encourage employee participation in safety initiatives and improvement programmes to promote a Safe Culture.

Requirements

• Grade 12
• Diploma / Certificate in Stock Control or Warehousing
• Minimum of 2–5 years of experience in a similar environment / role 
• Knowledge of stores functions or any other related qualifications will be an advantage
• Certificate in Supervision.
• Computer literate Microsoft Office and Proficient in Acc Pac system
• Strong knowledge of Purchasing & Stores policies and procedures.
• Numeracy – read and write. 
• Excellent communication and report-writing skills.
• Strong analytical and problem-solving skills.
• SHE Rep experience