Talent Acquisition Administration Assistant needed at Core Group

Job Description

• Core Group and iStore operate in a fast-paced, high-performance environment where the Recruitment Team plays a critical role in supporting both Retail and Corporate functions across South Africa and part of Africa. We are looking for a proactive, detail-driven Recruitment Assistant who is passionate about adding value, driving delivery, and ensuring a seamless experience for both candidates and internal stakeholders.
• The TA/ Recruitment Assistant ensures high-quality, timeous, and accurate administrative support throughout the full recruitment lifecycle. This role demands exceptional responsiveness, professionalism, and a commitment to excellence.

Key Responsibilities

Recruitment Administration

• Provide accurate, error-free recruitment administration including scheduling, documentation handling, and ATS/system updates.
• Maintain strong internal stakeholder satisfaction through accuracy, responsiveness, and professionalism.
• Support the Recruitment Team with pre-employment checks, reference checks, and all ad hoc administrative tasks.
• Assist with the screening and reviewing of one-way interviews.
• Schedule interviews and prepare/send accurate interview packs, details, and reminders.
• Ensure a seamless, positive candidate experience in partnership with the Recruitment Consultants.
• Update all trackers, spreadsheets, and check sheets daily.
• Submit weekly recruitment progress reports on time.
• Ensure all recruitment data is complete, accurate, and audit-ready at any time.

Documentation & Compliance

• Request, collect, verify, file, and upload all candidate documentation correctly and timeously.
• Ensure full compliance with POPIA, Payroll, Audit, and internal Core Group standards.
• Check that all documentation is correctly named, clear, valid, and not expired.

Teamwork & Values

• Work collaboratively with the Recruitment Team, supporting colleagues and assisting junior team members when needed.
• Demonstrate and uphold Core Group values: Integrity, Passion, Innovation, Teamwork, Diversity, and Getting Things Done.
• Contribute positively to the team culture, process improvements, and continuous enhancement of the recruitment function.

Minimum Requirements:

Qualification

• Matric (Grade 12) essential.
• HR, Business Administration, or a related tertiary qualification  (advantageous but not essential).

Experience

• 3–5 years’ experience in recruitment administration or HR administration. 
• Experience working with an ATS (Simplify experience highly advantageous).
• Experience working with MIE or LexisNexis systems.
• Experience in a fast-paced, high-volume recruitment environment (beneficial).
• Strong proficiency in Microsoft Excel, Word, and Outlook/email.
• Ability to prioritise and manage multiple tasks simultaneously.
• High level of accuracy and attention to detail (non-negotiable).

Behavioural Competencies

• Strong organisational and administrative skills.
• Excellent written and verbal communication skills.
• Professional, reliable, accountable, and deadline-driven.
• Ability to work under pressure and meet strict SLAs.
• High levels of integrity and respect for confidentiality.
• Strong problem-solving skills with consistent follow-through.