Job Purpose:

• To reduce administrative tasks on the Teaching and Learning team so they can utilise their time on academic-specific outputs and in turn positively impact the success rate and graduation rate.

Duties & Responsibilities:

Administration

• Filing of lecturer/ student consultations
• Peer review documentation and administration
• Assist and support in material issuing and collecting for lecturers (lecturer resource pack, lecturer handbook, access tag, notebook, stationery).
• Ordering stationery for lecturers.
• Ensuring the timetable is issued to OPS for capturing purposes on CAMS.
• Compiling and coordinating assignment due dates in association with PC and OPS teams.
• Administrative duties relating to Lecturer/ Student Orientation and any other student support workshops offered by the T&L (feedback forms, registers, etc.).
• Agenda setting, minutes of meetings (Academic Committee Meeting).

Event Management

• With the support and input from the PM/HOA arrange and coordinate T&L events such as Lecturer and student Orientation, HoP visits, Directors Visit, Pulse visit, Celebrating T&L, Top Achievers Awards, CAT and CSO visits.
• Manages and coordinates bookings of venues; Coordinates catch-up/master/ booster session schedules as per information received from PM/HOA
• Graduation RSVP’s for lecturers (academic regalia, attendance, seating arrangements).

Data Handling

• Keep trackers updated
• Student intervention tracker
• Research tracker
• Lecturer development tracker
• Internal moderation tracker
• Capturing of RCLearn hours as per RCLearn reports
• Assist with SETS admin (opening of links, pulling reports)

IC Administration

• Printing of claims
• Getting lecturer availability from lecturers for timetabling
• Issuing of timetables to lecturers once available
• Lecturer availability for consultations. Creating lecturer profile on APS
• Uploading of documents on APS (qualifications, ID, etc.)

Management of T&L Resources

• Checking of venue readiness (whiteboard, proxima, air conditioning, tables, and chairs).
• Ensuring venue sizes are correct as per the timetable

Minimum Requirements:

Qualifications

• Minimum of 3-year Diploma
• Degree and/or Education qualification is ideal

Experience

• 1-2 years as Senior Administrator
• 1-2 years as tutor/clerk (Public institution)
• 1-2 years of data capture and handling

Key Competencies

• Attention to details
• Interpersonal and communication skills.
• Ability to provide student support
• Ability to adhere to rules and strictly follow work
• Deadline-orientated and can work well under
• Ability to manage time