Team Administrator needed at South African Bureau of Standards

Save

Job title : Team Administrator

Job Location : Mpumalanga, Secunda

Deadline : December 19, 2024

Quick Recommended Links

Minimum Requirements

Qualifications

  • Diploma in Administration, Office Management or related field ( NQF Level 5).

Wok Experiance 

  • 1-2 years relevant work experience in Administration or Office Management

Duties and Responsibilities

 Functional Management

  • Develop, maintain and update meetings planner.
  • Oversee , coordinate meetings and ensure that all logistics, minutes, relevant agendas and material are provided.
  • Oversee, coordinate and conduct administrative duties such as filing, database management, receiving telephone calls, correspondence, emails and flag them as required.
  • Coordinate the managers’ travel program, itineraries and related logistics.
  • Provide diary management support for line management
  • Ensure that travel arrangements are captured on the Live-link system and travel claims on the JDE system.
  • Treat information and documentation as private and confidential, only disclose to relevant parties through Manager’s approval.
  • Prepare agendas, documents and meeting packs for relevant meetings.
  • Gather data for monthly reports ,coordinate and collate all reports/documents to be submitted to the various management levels.
  • Ensure that all resources submit their information as required for the reports on time.
  • Receive and direct guests for meetings in a professional manner.
  • Attend meetings , record and distribute meeting minutes (CAL) / action items  thereafter.
  • Ensure that all documentation, as it relates to meetings and workshops for the unit is updated and sent to the relevant stakeholders as and when required.
  • Maintain and improve the electronic filing system, ensuring that an adequate information management system is in place containing relevant and updated information.
  • Maintain the filing and record management system and other office flow procedures to ensure easy retrieval of records.
  • Ensure that all documents are filed, managed and updated appropriately.
  • Establish and maintain the unit’s management system and capture all relevant information.
  • Ensure that all information relevant to the business unit is provided and directed accordingly to the relevant parties.
  • Compile and maintain the database as is relevant for the unit.
  • Ensure that all communication for the business unit is directed accordingly.
  • Co-ordinate and manage all administrative arrangements for meetings as required including logistical arrangements, booking of meeting rooms, refreshments, etc.

Risk and Compliance Management

  • Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance ,compliance processes and tools to identify and manage risks.
  • Support and provide evidence to all internal and external audit, Accreditation and regulatory requirements.
  • Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management 

  • Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
  • Represent and participate in the organisation’s committees and tasks teams when required.
  • Convene and attend meetings and present relevant information to stakeholders when required.
  • Resolve queries and problems within span of control and within agreed time frames.
  • Follow up on unresolved queries and complaints where required.
  • Liaise with relevant stakeholders regarding follow-up of information, as required

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

  • Administrative / Management  jobs