Job title : Team Assistant (Cape Town)
Job Location : Western Cape, Cape Town
Deadline : November 21, 2024
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In this role you will:
Team Assistant
- Be responsible for extensive diary management (especially management of people and time)
- Plan and coordinate travel arrangements including flights, car hire and accommodation
- Manage and reconcile all expenses on the expense system (Oracle)
- Ensure that compliance approval is received in accordance with the FAIS regulations
- Meeting arrangements (internal and external)
- Deal with client and staff queries in a professional manner
- Typing and formatting of documents and management of folders
- Taking actions at internal meetings and distributing to the team
- Coordinate due diligences, client meetings
- Organise and book meeting rooms / venues
- Compile meeting packs – printing and binding
- Arrange catering and refreshments for meetings
- Arrange client gifts as and when necessary
- Ensure the office is tidy and log any issues with facilities accordingly
- Miscellaneous errands as and when requested
Events
- Arrange smaller ad hoc events (maximum 50 people)
- Coordinate external client events which includes but not limited to road shows, workshops, client conferences, golf days, breakfasts, lunches etc.
- Assist in the coordination of internal staff team buildings / offsites
- Brief and objective discussions with Sales Manager and budget management
- Source venues for events, dinners, workshops etc
- Distribute invitations and follow-up with clients via Salesforce and Eventogy
- Conduct electronic RSVPs and capturing all information correctly for all events
- Assist with the online registration of guests at events as well as helping with set-up of the event, attending and helping with smooth running of event on the day
- Be responsible for printing & collation of conference / roadshow / workshop/ information packs
- Provide final reporting post an event for event follow-ups, including CPD certificates
- Ability to travel
You should consider applying if you have:
- Degree educated
- 3-5 years’ experience as a team assistant within the financial services industry.
- Work experience as an executive assistant to a client service team or senior management is essential
- Excellent written and verbal communication skills
- Extensive Outlook experience
- Advanced Microsoft Word, Excel and Powerpoint
Some of the attributes we look for in a person are:
- The ability to ‘approach and own’ and continuously look for opportunities to develop
- A client focused and collaborative approach
- Ambition, balanced with decency and humanity
- Ability to analyse, interpret and assimilate information
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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