Job Description:

The position of Team Assistant would be to support two teams in corporate relations. Some of the key responsibilities include: 

• Prioritise and manage the diary and related administration to the Teams.
• Full mailbox and correspondence management including overseeing inbox and proactively ensuring any necessary responses are provided quickly.
• Extensive coordination and booking of worldwide travel arrangements for the teams including detailed itinerary and programme, relevant visas, logistics, accommodation, and transport.
• Support the teams with arrangements for internal and external meetings.
• Proactively resolve calendar conflicts.
• Be the interface between the teams and supply chain for the procurement of consultancy and other services.
• Arrange and participate in weekly team meetings, maintain a relevant agenda for the weekly meetings, write meeting minutes and keep an action tracker.
• Develop and maintain a system for record/document keeping and work with the team to ensure that all records are kept and information is added accordingly.
• Keep a database and overview of Power Point Presentations and other documents that the teams use for their engagements with site.
• Work with team members to develop Power Point Presentations and other documents on a range of topics.
• To support and guide the teams in processing expenses.
• To support internal and external events for the team.
• To produce high quality documentation, and reports in support of the team.
• Timely response to internal and external requests.
• To provide PA and administrative support, not specifically referred to above.

Qualifications:

• Good standard of general education.
• Tertiary Qualification is highly desirable.

Knowledge of:

• Advanced Microsoft packages.
• Travel and expenses booking tools an advantage (ideally Concur).
• SAP Procurement an advantage.
• Proven admin/secretarial experience in a team environment.
• Proven experience working in support of senior management.
• Proven experience in a multinational corporation an added advantage.
• Ideally undergraduate degree qualified or other recognised further studies.
• Ability to prioritise work appropriately.
• Be confident and resilient under pressure.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and use discretion with internal and external stakeholders.
• Attention to detail is critical.