Team Leader: Creditors needed at Motus Aftermarket Parts

Position Overview    

• Managing a team within Creditors, to ensure effective payment to suppliers and avoiding non-delivery of goods and services due to overdue accounts.
• Attending specific correspondence or telephonic supplier enquiries by communicating and providing information and documentation for related queries.
• Ensure the processing of payments and reconciliations are completed accurately in accordance with laid down accounting procedures and practices.

Specific Role Responsibilities    

• Coordinates activities of subordinates to ensure that excellent service levels are met.
• Manage effective transaction processing in line with policy and processes.
• Payment runs first-level review and approval.
• Reconciliation approvals.
• Answering supplier and business queries in a timely manner
• Interaction with service departments with respect to orders, queries, documentation, and payments.
• Ensure that payment deadlines are adhered to.
• Detailed tax compliance knowledge related to accounts payable process.
• Ensuring that FICA compliance requirements are adhered to.
• Reconciliation and Reporting
• Generate reports for management on accounts payable activities, including ageing summaries.
• compliance and controls
• Propose and enforce internal controls to safeguard company assets and prevent fraud.
• Identify opportunities for process improvements and automation within the accounts payable function.
• Collaborate with cross-functional teams to streamline workflows and optimize efficiency.
• Ensure evaluation of current control environment, while working to update and implement policy efficiencies on an entity-wide basis.
• Carry out any other reasonable duties as assigned.
• Ensure vendor information is up to date in A/P module.
• Build, train, manage, maintain and an effective and independent team, to handle day-to-day responsibilities.
• Manage the Vendor age analysis.
• Assist creditors clerks within the team to improve overall performance.
• Responsible for compiling monthly team reports as required by management on time and in the right format.
• Release price/rate difference between invoices and orders on Team’s accounts. 
• Monitoring and recommending changes of own and staff vendor details and banking details etc. on vendor master data.
• Updating of Vendor Master Data
• Manage Team’s morale within the department and the company.
• Approve team leave in accordance with operational requirements.
• Provide support to Auditors during the audit process.
• Compile Succession Plan for Creditors team and develop staff to move up career ladder.

Qualifications and Experience    

• Grade 12- Essential
• Relevant certificate/diploma
• A Tertiary Qualification in Finance /Accounting would be advantageous.
• Basic accounting procedures
• Competent in MS Office, databases, and accounting software and an Advance Knowledge of MS Excel
• Excellent attention to detail and numerical ability
• Methodical, accurate and attention to detail

Skills and Personal Attributes    

• Aptitude for numbers
• Supplier orientated.
• Effective communicating techniques
• Previous experience of managing people
• Strong reconciliation skills
• Coaching and mentoring skills
• Communication skills
• Ability to consistently Set and meet deadlines.
• Able to prioritize and organize in a multi-tasked job.
• Meeting deadlines
• Hard working and be able to work in a stressful environment.
• Clear criminal checks