Accountabilities:

• Confirm that truck loadings are entered correctly into the system (GSAP /FBS) and resolve any problems associated in this area
• Confirm HM loadings for inbound and outbound, i.e. record load figures of rail, road into FBS
• Verify and record the correct quantity of hydrocarbons leaving the depot / terminal, ensuring accurate loss control and duty recording compliance
• Create correct and accurate freight documentation for HM loadings and receipts
• Check actual quantities received against planned/loaded quantities and ensure that correct quantities are captured in a timely manner
• Manage and maintain a reconciliation with TFR to ensure all claims that is submitted are resolved within the agreed timeline.
• Compile the daily stock progression for SUPPLY for product replenishments
• Record all movements that are carried out at the depot / terminal into FBS
• Maintain terminal specific master data FBS, e.g. tanks, meters, presets and products
• Maintain reference density and temperature for products in GSAP and FBS
• Execute procurement activities, e.g. creating and approving of service entry sheets, recording receipt of materials, consumables and stationeries.
• Support TSR and operations is stock reconciliation process and investigations
• Create PR in GSAP as per terminal requirements and manage to close out.
• Manage BP recoveries  
• Document management, and attend to document/record requests
• Compile and submit monthly accruals, HSSE KPIs
• Support monitoring daily stock levels at depots
• Support monitoring additive operation and stock levels at depots and inform parties accordingly in order to prevent additive stock outs.

What We Need From You?

• At least a Grade 12 Diploma/ Degree/ Certificate in business Administration or equivalent
• 3 Years Terminal Operations Admin experience in an Oil and Gas is an added advantage
• Excellent interpersonal and communication skills
• Problem solving skills
• Accurate and careful ways of working
• Basic English language skills
• Numerical and analytical skills
• Computer skills – GSAP
• Ability to work in a diverse team
• Terminal Operations – Knowledge
• Product Reception and Storage – Knowledge
• Product Handling and Control – Knowledge
• Depot Operations and Asset Management – Knowledge