Job Description    

• We at RCL FOODS are in search for a Van Sheet Supervisor to join our Baking Division. The role will be based in Bushbuckridge and report to the Commercial Finance Manager. RCL FOODS is looking for an incumbent to check the processing and van sheet documentation of the Van Sheet Clerks, balance sales, handle queries, train and process van sheets on a daily basis. 

Minimum Requirements    

• Matric/Grade 12 with Mathematics and Accounting.
• Experience working on Syspro will be advantageous. 
• Reside in or around Bushbuckridge. 

Duties & Responsibilities    

• Sales Order
• Review the processing by the Telesales Clerk on daily basis:
• Review daily order and printed load sheets;
• Ensure all orders are processed, printed and shared with the dispatch team within the set timeframe.
• All discrepancies must be brought to the attention of the Financial Manager, Sales Manager and Distribution Manager.
• Check pricing is correct after price updates.
• Review daily processing & queries
• Ensure that paperwork is received from dispatch and depot, daily for processing.
• Ensure that driver changes are done on Syspro.
• Ensure all processing on Syspro is complete and accurate. Quantity balancing = 0. All day-end reporting is complete, printed and filed.
• Review bread recon, extra loads, short loads and corrections have supporting documentation and are duly authorized.
• Ensure driver recons, customers pricing and route balancing report for each driver is printed.
• Check driver shortages and notify the Financial and Distribution Manager when major shortages occur.
• Attend to driver queries and ensure the matters are resolved withing 48 hours.
• Ensure driver papers are signed, and filing is done daily.
• Review free-stock documentation for completeness.
• Review the POD report to ensure POD’s are returned.
• Review Capisol Portal and link uploaded documents.
• Review that workflows for driver adjustments are correct and supporting documents are complete.
• Confirm all adjustments with the necessary journals with proper authorization from the Financial or Bakery Manager.
• Resolve all queries from Van Sheet Clerks
• Ensure the correct management/supervision of Van Sheet Clerks.
• Resolve any pricing issues.
• Communicate with the IT Department when required.
• Communicate with HOD’s when required.
• Van Sheet Processing
• Process all relevant documentation relating to the driver documentation if a subordinate is on leave or absent.
• Accurate and efficient capturing of information.
• Scan claims and POD’s to the Capisol Portal.
• Managing sub-ordinates
• Compile weekend and public holiday duty roster.
• Regular meetings and one-on-one’s.
• Training Van Sheet Clerks on Syspro processing.
• Training on new processes and procedures.
• PDP discussions and reviews.
• Adhere to company disciplinary codes/ structures and take necessary steps when and if needed.