Workshop Planner needed at Sandvik

The Role:

• Responsible for the management of the customer order flow and the interface with Sales Area.

Key Performance Areas:

Production Planning & Scheduling:

• Develop and maintain detailed project schedules for the rebuilds of underground mining machines.
• Allocate resources (labour, parts, and materials) effectively to meet project deadlines.
• Monitor workshop capacity and load requirements, adjusting plans as necessary.
• Ensure all stages of the rebuild (disassembly, inspection, repair, reassembly, and testing) are accurately scheduled and tracked.

Work Order Management:

• Create, issue, and track WBS for all rebuild projects.
• Coordinate with the workshop foreman and EQ administrators to ensure proper execution of work orders on EQ.
• Maintain an up-to-date overview of all ongoing work orders, highlighting progress and potential bottlenecks.

Workshop Coordination:

• Coordinate with Workshop Foremen and EQ administrators to align repair schedules, track parts availability, and maintain a detailed workshop plan for machine rebuilds.
• Implement effective resource planning and allocation strategies to minimize downtime and optimize productivity across all bays.
• Prepare detailed machine rebuild plans, including timelines, resource requirements, and budget allocations.
• Review daily workshop progress and adjust schedules as needed to meet project milestones.
• Scheduling planned activities into job cards from the Master project plan.

Supplier & Vendor Coordination:

• Liaise with external suppliers and service providers to ensure timely delivery of parts and components required for rebuilds.
• Track components sent to vendors for repairs, ensuring adherence to agreed turnaround times.
• Expedite orders as necessary to prevent delays in rebuild schedules.

Inventory & Parts Management:

• Work closely with the stores and inventory teams to ensure adequate stock levels for rebuild projects.
• Identify critical parts requirements in advance and plan accordingly to avoid production interruptions.
• Monitor the status of all parts throughout the rebuild process, ensuring accurate documentation and traceability.

Data Management & Reporting:

• Maintain detailed records of rebuild projects, including schedules, cost estimates, parts tracking, and progress updates.
• Generate daily, weekly, and monthly status reports for management, highlighting key performance indicators (KPIs) and areas for improvement.

Backorder management:

• Conduct Arrivals, progress and customer reports
• SMART mate upload, interface with all projects on RTV  and configuration to site
• Plan the fluids analysis of all the RTV machines and control the reports on data books  
• Scheduling of the plan activities on the job cards for the foreman to executes within prescribed timeframe
• Report all machines progress MS projects plans and milestones updates
• Daily review and resolution of outstanding orders by changing source, where it is linked to Purchase Order or Distribution Requirement Planning or where an order needs to be placed.
• Weekly review of “Hold till complete” orders, where inventory has become available or where new Purchase Order or Distribution Requirement Planning must be created.
• Logistics Process and Support (LPS).
• Review and resolve LPS tickets relating to expediting of orders, shipment discrepancy etc. daily.
• Able to implement all the WCM process steps in own work area.
• Able to evaluate all the information and clues before making a decision.
• Can develop alternative strategies to handle changes/situations in own working area.
• Can re-concentrate own ideas / tactics when confronted with new Information
• Is pro-active to a certain degree and anticipates problems before they arise.
• Deals not only with the symptoms of a problem but searches in a creative manner for underlying reasons for the cause of the problem.
• The ability to plan a task or job realistically, allocating time to priorities and building in time for contingencies.
• The ability to organise resources and effectively delegate tasks to maintenance teams
• Review Unit Down Orders and expedite accordingly daily.
• Daily resolution of Sales orders that did not generate a Purchase Orders in System 21.
• Quarterly review and maintenance of Customer Masters.
• Weekly communication to internal/external customers regarding progress on all open orders.
• Scheduling planned activities into job cards from Master project plan

Your Profile:

• Matric (Grade 12) or equivalent qualification.
• Diploma/ Degree in Mechanical, Electrical or industrial Engineering .
• 2 to 4 years’ experience in a similar position in a Workshop Planning or in engineering role 
• Experience in managing internal and/or external customers and scheduling activities on MS projects or Premevira  advantageous
• Knowledge of workshop and engineering tools will be an advantage.
• Experience in Maintenance Planning will be an advantage.
• Able to supervise the correct implementation and utilisation of administrative procedures.
• Understands how to interpret management information relevant to own work area.
• Able to use initiative to solve WCM process problems when they occur during implementation.
• Ability to detail progress report with clear statuses on the machines rebuild  progress using graphs and projects plans.
• Can set controls over arrangements and follow up in own work area.
• Must be able to function within a team environment.