Job title : Programme Administrator
Job Location : Gauteng, Centurion
Deadline : October 17, 2024
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The duties and responsibilities of the Programme Administrator will include, but not limited to:
- Day-to-day office support and administrative assistance to the programme team.
- Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance
- Supply chain monitoring of key commodities for programme interventions.
- Document management and filing, including electronic filing on central database
- Assist with transporting supplies, equipment, commodities and collection of documents from the field
- Assist with locating venues for implementation activities within selected communities.
- Develop and maintain a network of working level external contacts, e.g. Printing suppliers
- Liaison with third parties (i.e. caterers, venues) as required
- Collate materials (stationery, printing, etc.) for meetings and trainings
- Capture and verify information on various data bases (e.g., NetSuite, Learning Management Information Systems, Microsoft Excel)
- Maintain office supplies and equipment inventory as required
- Maintain administrative records including meeting minutes and reports
- Maintain programme team calendar of events, key meetings, training calendar
- Ad-hoc duties as required by the programme team.
Requirements
Required Qualifications, Skills and Experience
- Matric certificate or equivalent NQF qualification.
- An Office/Business Administration Certificate or Diploma would be a strong recommendation.
- Minimum of 3 years Administrative and / or PA experience.
- Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
- Previous experience arranging flight bookings, finance admin, procurement and training logistics.
- Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
- Experience working in NGO/NPO field will be advantageous
- Strong attention to detail and meticulous organizational skills.
- Valid driver’s license
Personal Competencies
- Sound interpersonal relations and professional customer service orientation
- Ability to multi-task, prioritize effectively and work under pressure
- Attention to details
- Strong organisational and problem-solving skills
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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