Executive Assistant (GERMAN SPEAKING) needed at Redheads Engineering Solutions Ltd

Personal Assistant

• Manage Executives Diaries, assessing priority of appointments and reallocation as necessary
• Manage Executives correspondence (email included), ensuring that incoming correspondence is dealt with by the Executive or on behalf of the Executive or other staff as appropriate
• Screen calls, enquiries and request and deal with it when appropriate
• Produce documents, reports, presentations and drafting of correspondence as required
• Organize meetings and preparation of meeting agendas, pre-meeting briefings and meeting packs
• Record, transcribe and distribute minutes of meetings
• Review and quality control of all documents and correspondence and obtaining signatures on important documentation
• Co-ordinate business and personal travel arrangements for executives, local and international, including: flights, transfers, accommodation, travel file as well as obtaining visas
• Support submission of all business expense claims including supporting documents for company credit card purchases and supply to finance at month end
• Provide administrative support to the executive/operations team
• Assist MD with personal errands
• Office Administration
• Manage preparation for client visits and meetings
• Monitor, screen, respond and distribute incoming sales communication
• Assist with group insurance claims
• Ad hoc duties related to general office administration
• Assistance with compiling tenders
• Assistance in executing projects
• Various administrative and compliance back-office activities
• Administration of Redheads Engineering GmbH
• Preparation and correspondence for accounting and payroll as input to external service provider
• General business administration (ensure compliance with various statutory bodies and legislation)
• Load and release payments
• Cashflow projections, ensure sufficient funds are in account
• Deutscher Verein Pretoria Coordination
• Collect contact data of DSP Alumni
• Create content for social media of Deutscher Verein
• Assist with administrative tasks for the Deutscher Verein Pretoria

Experience

• 3 years administrative experience
• 3 years in a Personal Assistant / Executive Assistant role
• Technical background would be highly beneficial, e.g. work experience in a technical / engineering company

Skills

• 3 years administrative experience
• 3 years in a Personal Assistant / Executive Assistant role
• Technical background would be highly beneficial, e.g. work experience in a technical / engineering company