Administration Clerk: Plans and Registry, Ref No. DOI 169/2024 needed at Western Cape Government

Job Purpose    

• The Department of Infrastructure, Western Cape Government has an opportunity for a dynamic individual to render administrative and financial support to subdirectorate: Administration and Financial Services.

Minimum Requirements    

• Grade 12 (Senior Certificate or equivalent qualification); A valid (code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation    

• Experience in the following: Administration; Record management; Relevant systems; Working knowledge and experience Project support; BAS and My Content. 

Key Performance Areas    

• Scanning of drawings. Sort and package drawings for archives and distribution; Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents; Filing/storage, tracing (electronically/manually) and retrieval of drawings; Complete index cards for all files; Handle telephonic and other enquiries received; Compiling and processing of claims and payments; Assist with the copying, filing, and scanning of documentation within the component; Draft and type submissions, default letters, arrange meetings, agenda’s, taking of minutes and general correspondence; Prepare spreadsheets for statistics to produce reports; Liaising with stakeholders; Distribution and tracking of documents; Data capturing.

Competencies    

• A good understanding of the following: Procurement procedures; Applicable legislations; Proven computer literacy (MS Excel, Word, Outlook & Powerpoint); Written and verbal communication skills; Record keeping skills; Ability to work under pressure; Ability to work independently as well as in a team.