Job Objectives

• Identify an appropriate system in consultation with Transpharm management and implement the system in accordance with the requirements
• Monitor actual performance against SLA’s / key parameters and address non-performance issues timeously
• Placing orders accurately in a timeous manner
• Actioning forward buys when appropriate
• Liaising with operations where appropriate to ensure the timeous delivery to branches
• Maintaining optimum stock levels (minimize overstock and out-of-stocks)
• Compile reports in an accurate and timeous manner
• Setting up the system to order efficiently by understanding the costings
• Forecasting on previous weeks issues or on buyer estimates on new items
• Ensuring accuracy and completeness of parameters
• Adopting forecasts to exclude exceptions
• Confirming the validity of orders
• Confirming and updating existing orders before suggesting new orders
• Ensuring that parameters are accurate and complete
• Run a Order Policy Analysis (OPA) to determine the optimal order cycle
• Justifying orders
• Ensuring accuracy and completeness
• Communicate the rationale for suggested orders to the buyers
• Ordering in accordance with the agreement with the buyer
• Negotiating /collaborating with suppliers in order to ensure that ordered quantities are supplied
• Ensuring that actual order agreements with suppliers reflect Transpharm’s requirements, but accommodate supplier restrictions as far as possible
• Confirming pricing with the buyers
• Ensuring that all documentation is accurate and complete
• Filing of original documentation
• Continuous tracking of pro-forma invoices
• Confirming pro-forma invoices with the head buyer
• Ensuring that the order and pro-forma invoices match before extracting them to ITD and Tradestream
• Ensuring timeous and appropriate closure of orders
• Following-up on late shipments
• Forecasting
• Monitoring the lead time, service level and volume of stock
• Align promotion replenishment with buyer requirements
• Hold out input where appropriate
• Monitoring key indicators e.g. order cycle, MOQ’s, service levels on item level, lead times, vendor level, slow moving items and take appropriate action / escalate to the buyer
• Maintain grouping / sub vendors

Qualifications

• Matric (Grade 12)
• A tertiary qualification would be advantageous

Experience

• 2 – 3 years in a similar role would be advantageous