(978) Administrator: Management Support – LSD needed at South African Reserve Bank

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Engage in short-term planning and perform the tasks defined in the work plan, in collaboration with the team leader. 
• Perform general administrative tasks in support of the overall operations in the department, which include, but are not limited to, records management, correspondence, strategy management, legal panel management, management reporting, etc.
• Perform administrative tasks in support of the department’s financial administration as requested by the team leader/manager, including obtaining vendor information, processing invoices, procuring good/services and ensuring the timely submission of accurate payment information.
• Support the team leader/manager in his/her role as a sub-records manager as well as a training, facilities, information technology and fixed assets representative, and in effectively managing the requirements and resources of the department.
• Provide support to the team leader/manager in the monitoring and maintenance of the business continuity planning process and Occupational Health and Safety Act responsibilities, where appropriate.
• Provide support in the coordination of the risk and compliance management processes of the department as well as the maintenance of its risk matrices and action plans emanating from internal and external audits.
• Provide administrative support in the preparation of the annual budget and the monitoring of budget-related expenditures.
• Engage effectively with stakeholders, both within and outside of the department, that render services to the department.
• Perform administrative duties on an ad-hoc or projects basis as requested by the team leader/manager, while ensuring compliance with relevant guidelines, standards and policies.
• Perform work independently within established practices, given processes, rules and regulations, ensuring compliance with standards, policies and other guidelines in executing own tasks.
• Diagnose problems and choose/modify routines to deal with them, displaying the ability to provide solutions for problems within a defined context.
• Willingly address any gaps in own performance of tasks and activities against the required standards.

Job requirements

To be considered for this position, candidates must be in possession of:

• a minimum of a higher certificate (NQF 5) in administration and records management or equivalent and;
• at least two to three years’ experience in a management support/administration environment

Additional requirements include:

• Verbal and business writing communication skills;
• problem-solving, reporting and analytical skills;
• service and stakeholder focus;
• quality management;
• team work and collaboration;
• agility and flexibility;
• data capturing knowledge and skill;
• drive for results;
• planning and organising skills; 
• intermediate excel skills;
• administration reporting;
• cost administration;
• client-centric focus;
• attention to details; and
• continued learning and/or professional development knowledge and skill.