What are we looking for?

We are looking for someone with the following experience, qualifications and /or skillsets:

• Grade 12
• 2 years’ experience in a similar environment

The responsibilities are:

Governance    

• Ensure relationships are managed effectively with all key stakeholders which include but not limited to: suppliers, internal departments, external authorities, etc.
• Ensure reporting on agreed frequencies is undertaken accordingly, this includes but not limited to incident reports, financial reports, compliance reports, management reports etc.
• Monitor and ensure adherence to policies and procedures of Facilities
• Provide effective leadership of learners
• Promoting the image of the residential program within the school community.

Placement       

• Ensuring learners are placed as per floor plan
• Act as a Member of Hostel Committee, Disciplinary Committee when required
• Ensure effective and efficient reporting is done timeously
• Liaise with staff, parents, with respect to matters pertaining maintenance, learners in School and Hostel
• Compiling and forwarding requests for transfer, cancellation of rooms to Booking Officers
• Controlling of the hostels’ administration and inventories daily
• Assist in the coordination of residence activities

Hostel Learner Supervision and Welfare       

• Act in loco parentis and therefore responsible for all aspects of the learner welfare in the hostel
• Ensuring the general wellbeing of the hostel learner
• Keeping of the Hostel Register as per floor plan
• Ensuring, enforcing, and checking of cleanliness, neatness and hygienic behaviour of learners when attending school
• Granting permission for the hostel learner to leave the premises as per register
• Administering the visitation times and visitors.
• Liaison with Hostel Office/ Sick Bay in case of emergency
• Organize, initiate, and facilitate entertainment and recreation for the boarders.
• Monitor, assist and communicate the academic progress of students
• Monitoring of hostel learner’s appearance before leaving for school as stated in policy
• Assisting when learners had to be taken for medical appointments.
• Ensuring that students do not change rooms without valid authorization.
• Implement and ensure adherence to Hostel rules and policies

Learner Discipline      

• Periodically reading out of Hostel and Code of Conduct to Learners
• Explaining to Learners the Demerits system
• Timeously reporting to the Hostel Office of the misconduct of Learners
• Keeping the records of Learners on Community service and ensuring that the do go for their duties
• Processing of Learners demerit process and misconducts at the Hostel

Assets and Maintenance         

• Daily checking of any damages in the hostel
• If any damages correctly filling out documentation and hand in timeously
• Recording of documents issued out
• Following-up of documents not done when cycle period has passed
• Recording of damages to be charged to Learners account.
• Keeping the asset register of the Hostel

Daily Duties    

• Reporting for duties as per schedules and adhering to daily duties thereof
• Responsible and supervising the Hostel daily, evening and on weekends
• Invigilating at night study time
• Manage Hostel Leaders
• Monitor and verify timesheets of Hostel Leaders and provide reports thereof
• Participation in monthly room verification
• Conduct random checks in the Rooms
• Assist with overseeing day-to-day operations of the hostel
• Executing evening, weekend and or Hostel weekend activities
• Communicating residential issues to the administrative team.
• Attend and coordinate relevant meeting
• Ensuring to daily adherence of cleanliness in the Hostel
• Managing of keys
• Conducting laundry processes