General Duties:

•  Ensure a reliable flow of materials in accordance with set quality standards and an optimum price to Production to satisfy the production plan.  
• This includes the activity of constantly reviewing the stock-holding, minimum order quantity and re-order levels to ensure stock-holding is sufficient to meet the production plan and taking ultimate responsibility for stock levels in the warehouse.  
• Assist Creditors Department with payment queries.
• Negotiate prices and terms of delivery for production materials and consumables.
• Draw up supply agreements where necessary.
• Monitor supplier performance and co-ordinate corrective action where necessary.
• Contract administration and execution
• Evaluate and implement the right sourcing strategies for all purchasing activities.
• Run new projects for the procurement department
• Manage and control the MRP system on SAP, by running exception reports to ensure accuracy of purchase orders.
• Design and implement a Procurement Order control system, to allow the management of Working Capital in line with budget.
• Design and Implement supplier performance and tracking reports in line with Quality Assurance / Vendor Management
• Design and Implement best practices to be GMP and audit compliant.
• Prepare monthly reports and status update of cost saving projects
• Identify alternative cost-effective sources of raw materials and component
• Manage the individual cost saving projects ensuring they are always going forward.
• Manage the relationships between the different departments to ensure testing and approval happens timeously.
• This activity must be managed systematically and be documented.
• Ensure Forecasting completed and submitted to suppliers on a monthly basis.
• Adherence to safety, health, and environment regulations as well as ensuring the availability and adherence to PPE requirements. Proactively act to prevent any possible safety incidents in area of responsibility.
• From time to time carry out other jobs within the department / factory, which are consistent with the grade, qualification and training of the incumbent

Budget and Cost Control

• Control and optimise the cost within the department
• Set quality and performance KPI’s for the department and monitor the departmental performance on a defined frequency
• Continuously improve processes to introduce World Class Manufacturing practices within the business
• Identify opportunities for productivity and efficiency improvements

People Management

• Manage all personnel in the department and provide ongoing performance feedback to staff as and when required
• Ensure that all personnel in the department is developed and trained as required by the various job functions
• Ensure best working practices within the department
• Set quality and performance KPI’s for the department and monitor the departmental performance on a defined frequency

Quality Management

• Oversee the development, implementation of and the adherence to the Quality Management System for the department
• Ensure compliance to all QM controlled processes and documents
• Represent the department during inspections and audit

Requirements

• B Com Materials Management/ Production Planning
• Minimum 5 years procurement management experience is required
• Pharmaceutical Industry preferable
• Ability to compile and review supply agreements (including Commercial Law understanding)
• Manage and control the MRP system on SAP
• Understand Incoterms and customs regulations
• Ability to review and negotiate sea and air freight tenders
• Computer literacy required, including SAP, Excel, Word and Outlook 365