KEY RESPONSIBILITIES:

Appointments:

• Administer the entity management system (GEMS).
• Timely and accurate company management updates and renewals (Board of Directors, Power of Attorney).

Corporate housekeeping and filing:

• Review corporate law documents including Board resolution, Articles of Association (AoA), Register of Owners, etc. in close collaboration with Legal.
• Register corporate and tax changes with local authorities.
• File financial statements with local tax authorities if required.
• Store the hard copies of corporate papers in proper order.
• Maintain entity management templates and policies.
• Coordinate activities with 3rd party legal on entity establishment / dissolution.

Licenses and permits:

• Maintain up-to-date records of company licenses, permits and any documents required for the business continuity in the country (specific agreements, etc.).

Financial compliance:

• Authority Matrix: Own, update and review local authority matrices, and assess local compliance to Global Authority Matrix.
• Key Data Structure (KDS): Ensure cost/profit centre structure in each entity is maintained in line with corporate guidance.
• Bank relations: Maintain up-to-date records of company bank guarantees; document/track bank signatories and authorizations.
• Corporate Real Estate Management: Coordinate CREM activities
• Insurance: Coordination of global insurance data exchange and ensure compliance with global insurance policies for every site and location.

WHO WE ARE LOOKING FOR

Someone with:

• Master’s degree in Finance or Corporate Law
• At least 5 years relevant legal, governance or business experience
• Understanding of, and interest in company secretarial administration and company legal structures
• Proficiency in Microsoft Office, excellent technical ability and drafting skills
• Enthusiasm and comfortability networking across the business
• An excellent command of written and spoken English
• Ability to work independently and collaborate effectively with different stakeholders across functions and cultures
• Ability to maintain confidentiality