Overview

Role impacts:

• Administration Efficiency
• Safe and up to date record keeping
• Reliable and real-time data
• Customer satisfaction (internal & external customers and suppliers)
• Regulatory compliance

Key relationships:

• Senior Management/Management/Country Managers
• Customers
• Support Teams
• Operations
• Any other stakeholder as may be deemed important and relevant from time to time

Qualifications

• Grade 12

Experience

• 3 years relevant demonstrated experience in general administration
• 2 years’ demonstrated experience in AX administration

Advantageous Requirements:

• 1 year demonstrated Isometrics demonstrated experience
• 1 year demonstrated SHERQ administration

Duties

Accurate, real-time captured stock movement

• Timeously process related transactions with a high level of accuracy on AX/QAD or other
• Order Expediting and Distribution
• Generate and/or Print System Delivery Notes before consignments are dispatched
• Assist stock controller with variance fault finding

Procurement compliant with company policies

• Request quotes where applicable
• Process requisitions and purchase orders on relevant systems
• Process (logistics) purchase agreements and load information
• Follow-up on delivery of products ordered
• Generate and expedite purchase orders, including PPE, consumables, packaging material, seals, stationery, ad hoc repair and maintenance
• to fleet and facilities

Consolidated, accurate and verified information

• Reconcile and process overtime and applicable payroll information on relevant systems
• Update asset records on relevant systems, including fleet and asset register
• Recon site petty cash records and create summary reports
• Coordinate application process for transport permits

Accurate filing and document control

• E-filing on SharePoint or physical document filing as required to ensure compliance
• Reconcile and file customer signed Delivery Notes
• Scheduled training
• Schedule related training as required, including medicals and induction.
• Keep training records up to date and assist with making these available during auditing

Captured verified SHERQ information and compliance (where applicable)

• Record relevant incident and resource utilization information on SHERQ system
• Prepare monthly SHERQ summary report and submit to Safety Officer
• Maintain contractors pack to ensure standard SHE due diligence
• Maintain on-site safety files in accordance with Occupational health and Safety Policy

Job Competencies

• Proficiency in MS Office (Word, Excel, and Outlook)
• Mature, task driven and self-motivated individual.
• Ability to meet strict daily processing and administrative targets
• Good organizational, administrative, planning & co-ordinating skills
• Good verbal and communication skills