4 weeks ago
Job title : Administrator: Projects Finance (Midrand)
Job Location : Gauteng, Johannesburg
Deadline : October 06, 2024
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RESPONSIBILITIES:
- General administrative support to the relevant Project Finance Office
- Maintaining project documentation records, including project and consultants’ contracts.
- Maintaining a schedule of internal and external reporting deadlines, and ensuring that the reporting requirements of project related contracts are fulfilled in a timely manner,
- Support the preparation and implementation of project evaluations and audits.
- Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required.
- Prepare non-routine and routine correspondence and proofread relevant documents before circulation.
- Assist in the completion and accurate processing of valid and authorised project related invoices taking into account payment terms, discounts and credit notes.
- Assist in performing three-way matching between invoice, project register and project reports before submission for payment.
- Assist with the review of all submitted project invoices for correctness and queries and forward queries to the relevant party to resolve and resubmit when necessary.
- Assist in the effective and efficient management of document flows and the retrieving and archiving of information in a confidential manner.
- Assist in the preparation of the project finance relevant reports for review and submission to the Officer: Projects Finance.
- Assist in the capturing of relevant information and maintaining the database for the business unit, ensuring data integrity.
- Assist in the coordination and verification of relevant invoices and supporting documents from the business units.
- Maintaining schedules and details of project financial transfers and other project related payments required and their due dates.
- Ensuring that suppliers are informed of any changes to service agreements and payment options.
- Coordinate and provide administrative duties in the business unit such as, receiving telephone calls, correspondence and emails and flagging them as required.
- Work with the Officer: Projects Finance to prioritise an agenda and focus on the most important issues and opportunities within the business unit.
- Develop, maintain and update the business unit’s annual meetings planner.
- Coordinate the business unit’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
- Order, receive, verify, store and maintain an accurate inventory of office supplies as required.
- Compliance with Performance Management Policy
- Attendance to development workshops and interventions as per agreed Personal Development Plan (PDP).
- Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in area of responsibility.
- Ensure that is assisting the business unit to operate within the allocated operational budgets
- Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
- Ensure that on-the-job training, learning, and development is taking place.
- Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
- Supervise, empower, coach and /mentor interns that are assigned to the business unit.
- Contribute to the review and update of the CETA policies and procedures.
- Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
- Apply / implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
- Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
- Contribute to the risk maturity levels at the CETA.
- Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
- Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
- Attend and address all stakeholder queries timeously and effectively.
- Prepare internal reports with relevant and required data for special project meetings.
- Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
Requirements
DESIRED SKILLS, EXPERIENCE AND COMPETENCIES
- Matric/ Grade 12 and a post matric qualification in finance related field
- Two (2) years’ relevant experience in financial administrative position
- Demonstrable experience in financial administration
- Sound knowledge of Accounting Principles
- Demonstrable experience in MS Office (MS Word, MS Projects, MS Excel, PowerPoint & Outlook).
- Construction experience would be an added advantage.
The following Attributes are necessary to succeed in this role:
- Punctual, self-discipline and a motivated team player.
- Ethical consciousness and conduct in all dealings with the matters of CETA.
- Emotionally intelligent and communicates well across all levels.
- Analytical and pay attention to detail.
- Deadline driven.
- Adaptable and problem-solver.
- Excellent negotiation and organising skills.
- Innovative and creative self-starter.
- Ability to work with difficult individuals.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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