Executive Personal Assistant needed at Omnia LTD
Job title : Executive Personal Assistant
Job Location : Not specified,
Deadline : May 08, 2024
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Qualifications
- Degree or related Qualification
Experience
- 5+ years’ experience working with Board and Executive level
- 10 years’ demonstrated experience as a personal assistant working
- within a dynamic environment with a variety of personality types
- Proven track record of effectively interacting with senior
- management
- Ability to work strategically and collaboratively across departments
- Effective, versatile and action-oriented
- Excellent communication skills, inclusive of written English
- Ability to gather data, compile information, and prepare reports.
- Ability to perform complex tasks and to prioritize multiple projects.
- Superior research, writing, and oral communication.
- Ability to create, compose, and edit correspondence and other
- written materials.
- Ability to supervise and train employees, to include organizing,
- prioritizing, and scheduling work assignments.
- Experience with data analysis.
Duties
- Participates in program management, which involves duties on a weekly, monthly, and ad hoc basis
- Organises and gathers information from various departments and meetings and reports that information,
- along with recommendations, to executive members
- Coordinates and directs communication by filtering only the most essential communication and controlling
- the meeting schedule
- Effectively and efficiently drafts and/ or collates minutes, information/data, reports, and presentations of
- strategic or operational level.
- Strategically manages time through looking at long term travel calendar, evaluating opportunities and
- determining fit with priorities.
- Participates in meeting preparation and follow up by reviewing upcoming meetings for the week to ensure all
- information needed is received as well as sending out agendas or documents to meeting attendees as
- necessary.
- Reviews internal and external communications by drafting reports, speeches, or presentations
- Research, write, edit and/or coordinate preparation of special reports, briefings, and presentations.
- Monitors information flow by acting as a gatekeeper
- Ensuring the MD/FD involvement in a project or decision-making process at the right moment.
- Proactive management of Group Managers diary, mail, travel, meetings
- Management and coordination of a few simultaneous and ongoing projects and events
- Banking
- Travel Itinerary, Visa applications
- Creates and updates dashboards for reviewing key performance indicators
- Attend to personal upon request
Job Competencies
- Strategic Thinking
- Analytical Thinking
- Organisational Awareness
- Business and Financial Acumen
- Data Literacy
- Decision Making
- Results Oriented
- Excellent report writing skills
- Excellent presentation preparation skills
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now