Front Office Administrator needed at Mango5

KEY RESPONSIBILITIES:

FRONT OFFICE OPERATIONS:

• Manage the switchboard efficiently, handling incoming calls and communications with finesse.
• Extend a warm welcome to visitors, staff, suppliers, and contractors, providing them with a professional reception experience.
• Coordinate room bookings for meetings and training sessions, ensuring all arrangements are in place.

ADMINISTRATIVE SUPPORT:

• Perform various administrative tasks including photocopying, scanning, and filing.
• Manage correspondence promptly, ensuring information reaches the relevant staff members.
• Keep track of schedules and deadlines for our management team, assisting in their smooth operation.

LOGISTICS AND COORDINATION:

• Efficiently manage staff transportation, ensuring cost efficiency and timely routing.
• Keep clients informed of any transport updates to maintain service reliability.
• Handle transportation-related issues promptly and effectively to ensure service quality.

FACILITY MANAGEMENT:

• Coordinate with the head of facilities to maintain the building and equipment.
• Manage stock control and assist in organizing staff events and functions.
• Manage night shift cleaning staff and distribution of their stock.
• Manage vending machines & control of vending tags.
• Arrange building and office access.
• Liaise with suppliers and contractors for office/equipment repairs.

EXPERIENCE AND QUALIFICATIONS:

• Matric/Grade 12 or equivalent qualification.
• Background in Transport and Logistics Management advantageous.
• Minimum of 2 years experience in Office Management or as an Office Administrator.
• Proficiency in Microsoft Office Suite.
• Clear criminal record.

KEY SKILLS:

• Excellent time management and punctuality.
• Exceptional interpersonal and communication skills.
• Strong problem-solving abilities and proactive approach.
• Flexibility and self-motivation with a commitment to high standards.
• Trustworthiness and personal integrity.
• Teamwork.