Minimum Requirements    

• A Degree/Diploma in Finance. 
• 2 years relevant experience in a GL and Cashbook clerk role or similar Finance environment.
• Experience working on Syspro would be advantageous.

Duties & Responsibilities    

Cash Book Administration

• Daily print of bank statements and process entries, appearing on bank statement but not in Syspro.
• Compare entries on the cash summaries to entries on bank statements and follow up on differences between the two and follow through until it is resolved.
• Verify entries relating to scrap sales with supporting documentation
• Prepare, capture, print and file associated journals.
• Prepare monthly Bank reconciliation and submit the reconciliation before the given deadline.
• Ensure Vat is claimed on Bank charges and other transactions supported with Tax Invoice
• Monitor prepaid electricity with balance on City Council’s portal and print pro forma invoice to request top up payment from Baking Creditors
• Follow up on payment to ensure electricity supply is not interrupted.

Creditors Administration

• Process purchase requisitions assigned to this position and ensured that they receive the necessary authorizations for release.
• Receive released PO’s and invoices and forward them to Grv clerk.
• Check invoices to ensure compliance with VAT legislation.
• Capture invoices onto the Syspro system.
• Reconcile supplier quantity and price charges for requisitions assigned to this position.
• Match supplier invoices with quote, purchase order and grv.
• Send invoices to Baking Creditors before the weekly payment run for the verification and payment.
• Follow up on payments to ensure no interruption of services due to non/ late payments.
• Assist Baking Creditors on queries relating to suppliers assigned to this position.

Stationery Administration

• Request quotes from suppliers and obtain the necessary authorization before ordering required stationery.
• Order stationery for the department monthly and administer the receiving and payment processes.
• Monitor stationery suppliers that are utilized by each staff member and maintain an accurate record of stock.
• Ensure that correct items are ordered and delivered to enable the team to perform their duties.

Information and Data Management’

• Report all system related problems on cashbook and creditors administration to the IT Department and inform Financial Accountant and Commercial Finance Manager.
• Effective Teamwork and Self-Management
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing , and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleague’s expectations and communicate appropriately.
• Demonstrate willingness to help others and go the extra mile to meet team targets and objectives.

Accounting Functions

• Daily review of cash summaries Ensure daily cash summaries of the Bakery and its Depots are reviewed daily for all the check and seals matching to the CIT slip and are accurate.
• Monitoring of cash shortages Minimize cash shortages and surplus by following up with the cashiers and the bank.
• Monthly provision for bank charges and rental charges not appearing on bank statement.
• Ad hoc Administration
• Perform ad-hoc tasks as required.