Girls Prep Executive Assistant to the Headmaster needed at ST Peters Preparatory Schools

Duties (not an exhaustive list):

• Calendar & Correspondence Management: Oversee the Head’s schedule, appointments and manage communications.
• Confidential Information Handling: Maintain professionalism and discretion in managing sensitive information.

Administrative Support:

• Prepare letters, reports and other documents as needed.
• Proofread and edit for accuracy, consistency and professionalism.
• Organise and maintain confidential records, including meeting notes, both electronically and in print.
• Interview co-ordination & documentation by assisting in organising interviews, drafting contracts and sorting through CVs efficiently.
• Submit weekly Payment Requisitions.

Meetings & Events Coordination:

• Support event planning, including school functions and special projects.
• Capture key moments at events with photography.

Creative Communications:

• Collaborate on internal and external communications, producing engaging presentations, newsletters and materials.
• A strong eye for design is essential to enhance visual appeal and ensure professional and captivating layouts.

Requirements

Required Qualifications and Experience:

• Minimum of 5 years in an Executive Assistant/ PA/ Administrative role
• Experience in the education sector would be an advantage
• Proven experience and proficiency in using MS Office Suite
• Marketing experience and creative flair would be an advantage