Duties and responsibilities

Recruitment

• Manage recruitment processes for junior and middle management level positions at
• all branches
• Develop job descriptions and person specifications in consultation with partners and managers
• Advertise positions internally and externally on notice boards, website, and other relevant resourcing platforms
• Screen applications and provide a shortlist to the recruiting manager
• Arrange interviews with shortlisted candidates
• Administer pre-employment assessments
• Perform background checks and employment references on potential candidates

Employee Onboarding

• Conduct an effective induction session on the first day of employment
• Introduce new starters to their respective departments and teams  

HR and Payroll

• General HR Administration, attend to people queries and provide Payroll support
• Adhere to all policies and procedures with regards to the HR systems and process
• Draft and implement checklist systems to ensure all bases are covered and according to auditable standards
• Provide necessary admin support to the HR Manager and Payroll and Benefits Officer
• Prepare the documentation for the probationary evaluations and ensure these are handed out and collected on time.
• Monitor contracts and ensure that timeous notice is given for contracts that will be renewed or not renewed
• Completion of UIF documents and submissions: e.g. maternity
• Ensure that documents are ready before new starter commences
• Ensure that invoices for services providers are paid on time
• Liaise with brokers concerning problems related to medical aid and provident fund claims and benefits. Be continually updated on changes to medical aid, keep abreast of amendments in legislation 
• Assist staff with salary-related queries and loan applications
• Explain salary-related policies and practices
• Handle advance requests on salaries
• Assist with medical aid-related and provident fund queries 
• Assist with any other HR-related duties
• Quality check loaded information

Requirements

Skills and knowledge

• High level of initiative and being pro-active in the practice
• Ability to prioritise and deal with urgent matters promptly and efficiently
• Solid understanding of relevant legislation, systems and processes
• Ability to work independently, under pressure, and to use initiative and meet deadlines
• Good administrative skills
• Must be flexible regarding time
• Excellent communication skills
• Computer literate (Excel advanced)
• ESS and HR Premier experience would be advantageous

 Qualification/s

• Matric or equivalent qualification
• A diploma/degree in Human Resources Management or equivalent qualification
• 3-4 years relevant experience
• Sage 300 experience