HR Archivist: Production needed at Independent Police Investigative Directorate

REQUIREMENT :

• A grade 12 Certificate or equivalent. 3-5 years’ experience required.
• Knowledge requirements: Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
• Working knowledge and understanding of the legislative frame governing the Public Services. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry.

DUTIES :

• Provide registry counter services: Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Handling of incoming and outgoing correspondence. Receive HRM documents. Sort, register and dispatch HRM documents. Distribute notices on registry issues.
• Render an effective filing and record management service. Opening and close files according to the record classification system. (i.e. SP, SL , SE and SH files). Filing /storage, tracing (electronically/ manually) and retrieval of documents and files. Complete index cards for all files.
• Ensure that all opened files are done correctly. Process documents for archiving and disposal. Electronic scanning of files. Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents. Pac files for off-site storage.