Minimum Requirements

• Bachelors Degree in Industrial Psychology/Computer Science/Industrial Engineering/Business Management or related field – Post graduate degree would be advantageous.
• 7 years+ experience in a quantitative analysis role within HR/Finance function including HR information systems
• 2 years+ Management experience
• Broad knowledge of such fields as HR, Accounting, Administration.
• Proficiency in Excel/Power BI; SAP
• Experience using data visualisation tools

Duties & Responsibilities    

Main Responsibilities

• Manage the analytics and reporting function for Human Resources department
• Oversee the development, deployment and continuous improvement of automated tools, data models, reporting systems, data automation systems and dashboards, leveraging data from a variety of sources to analyze and report on HR performance metrics, identify areas of opportunity, and provide actionable insights to HR and business leaders.
• Methodically analyze large data sets to distil insights from data and connect disparate ideas into cohesive, well-grounded recommendations using creative, structured and analytical thinking.
• Ensure integrity of data and deliverables by implementing quality standards and requirements
• Collaborate with third party labour providers to streamline and enhance reporting insights of casual and functionally outsourced labour force
• Improve existing data collection methodologies to uncover optimization opportunities
• Help develop the analytical capabilities and literacy of the audiences reviewing the dashboards and reports
• Anticipate future demands related to data, technology, and budget, designing solutions to meet these needs
• Ability to manage concurrent projects, planning and budgeting exercises effectively
• Streamline and simplify data asks to relevant business drivers and execute robust reporting capabilities that tie to strategic priorities, decision making and direction.
• Provide strategic direction on use of analytical tools and techniques to ensure standards approach and accuracy of analysis and reporting.
• Develop dashboards and analytics for the Vector organisation, working with various stakeholders to understand their requirements and build technical solutions

System Administration and Maintenance

• Oversee the implementation, configuration, and maintenance of HRIS platforms, including but not limited to payroll systems, employee databases, and performance management tools.
• Collaborate with IT teams to ensure seamless integration, data security, and system updates.
• Troubleshoot technical issues and provide timely resolutions.

Data Management and Reporting

• Manage employee data, ensuring accuracy, compliance, and confidentiality.
• Generate regular and ad-hoc reports for HR and management, analyzing trends and providing actionable insights.
• Develop and maintain data governance policies and procedures.

Process Optimization

• Streamline HR processes by leveraging technology. Identify opportunities for automation and efficiency.
• Work closely with HR business partners to understand their needs and translate them into system enhancements.
• Implement best practices for data entry, workflow management, and approvals.

User Support and Training

• Provide user support to HR staff and employees regarding HRIS functionality, troubleshooting, and usage.
• Conduct training sessions to ensure proper utilization of HR systems.
• Create user guides and documentation.

Compliance and Security

• Ensure compliance with data protection regulations (e.g., POPIA) and maintain data privacy.
• Collaborate with legal and compliance teams to address any HRIS-related legal matters.
• Monitor system access and permissions.