Job Advert Summary

• The Information and Records Administrator will support the implementation and integration of an Information Management Program by ensuring that records management principles are adhered to.
• The incumbent will assist the manager by ensuring that all records are filed, retained and disposed as per the organisation’s policy and procedure.

Minimum Requirements
Minimum Qualifications:

• Tertiary qualification (degree/diploma) in Library Science, Information Science or related Records Management qualification
• Matric

Minimum Experience:

• Minimum 2 years’ experience in records management
• Please note that preference will be given to people with disabilities.

Duties and Responsibilities
Records and electronic content Administration

• Assist in the setting up of both physical and electronic records.
• Set up Registries (Records Management Units and Records Centre storages).
• Assist with the appraisal and disposition of public records.
• Assist the Records Manager in the Retention and Disposal Schedules for functions which are common to all Government Organizations.
• Assist in the implementation of the various file plans.
• Provides administrative support in organising and maintaining all intellectual property (IP) of the organisation.
• Establishing the standards and controls to reliably archive and retrieve records as well as ensure compliance with external audits and related legislative frameworks.
• Standardise information sources throughout the organisation.
• Retrieval of Project Files Reports and Proposals requested from Archives (Offsite storage).

 Documentation Development & Maintenance

• Acquire datasets, organise and disseminate, and provide content management search services.
• Capturing, distribution, use, storing, protection and disposing of the organizations information.
• Train and supervise records staff.
• Manage the changeover process.

 Ad hoc

• Preform ad hoc task when required by line manager.