Office Administrator (Accountant) – 6 Months FTC needed at Hogan Lovells
Job title : Office Administrator (Accountant) – 6 Months FTC
Job Location : Gauteng, Johannesburg
Deadline : May 30, 2024
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Key Performance Areas and Accountabilities:
Audit Assistance:
- Assisting and cooperating with Auditors and other relevant stakeholders in audit processes, including client auditor’s requests.
Reports:
- Prepare quarterly payment reports for the attention of clients and their respective group legal representatives
- Prepare Group Legal monthly spend reports on Retainer matters
Invoice Administration:
- Preparing invoices for services rendered and disbursements paid, making sure that payment is received and recorded.
- Liaising with and maintaining relations with client legal teams to ensure invoices are approved and prepared in accordance with their unique requirements.
- Filing and data management of all documentation and invoices
Payments Administration:
- Prepare Eft Pay-overs with relevant schedules and trust statements (including balancing / comparing of data between 3E and client specific software)
- Recording of payments on the client specific and 3E software
- Import fees / payments and collection commission to client specific software
Other Financial Administration:
- Ensuring ledgers and accounting records are maintained accurately and comply with accounts rules and standards.
- Reconciling client and ledger accounts.
- Capture fees and disbursements for example : Counsel, correspondent and sheriff accounts timeously
- Reconciling bank accounts on a timely basis.
- Preparing requests and related paperwork to pay practice liabilities and ensuring the accurate management of records thereof.
- Closing off month end process
Stakeholder Engagement:
- Handling accounts queries of all relevant stakeholders, including third parties (correspondents, sheriffs, counsel, tracers and consultants).
- Effective daily communication with GBC Legal Bookkeeper and preparation of all required documentation and information as requested by GBC Legal Bookkeeper
- Effectively dealing with reconciliation queries
- Compare correspondent invoices received with fixed fee structure and communicate with correspondents if incorrect – check and verify source documents
Requirements profile:
Education:
- Grade 12 or equivalent
- Financial related tertiary qualification
Experience
- 3 – 5 years in Financial Administration/Accounts Payable experience at Operational level
- 2 -3 years in law firm experience at Operational level
- 1 – 2 years in Billing/E-Billing experience at Operational level
System Skills
- Microsoft Office – Advanced
- Finance Systems ( Elite 3E) – Recommended
- Microsoft Excel – Advanced
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now