IT Service Support Specialist (Port Elizabeth) needed at Aspen Pharma Group
Job title : IT Service Support Specialist (Port Elizabeth)
Job Location : Eastern Cape, Port Elizabeth
Deadline : April 19, 2024
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Description
Job purpose
- Tactical and Operational role in the digital technology organization and is accountable for the provisioning, control and improvement of Application and Business Services to meet customer business requirements.
- This includes providing end user support, end user training, contributing to Knowledge Base, identifying and implementing Continuous Service Improvement opportunities, while adhering to agreed service level agreements.
Responsibilities
Application Support
- Provide Application Support to end users of IT systems used in Manufacturing and related departments.
- Investigating and resolving issues
- Providing guidance or training to users including enhanced levels of support following new/updated software releases
- Devising permanent or temporary corrections and workarounds for faults
- Adhering to established safety, security and quality standards.
- Capturing user feedback for subsequent analysis to inform future application development.
- Updating documentation
- Maintaining application data
- Perform systems administration on the relevant IT systems.
- Ensures compliance to relevant company policies including but not limited to software licensing, access management, information management, information security, etc.
- Maintain the validated state of the IT systems in alignment with Computer System Validation (CSV) policies and procedures.
- Participates in the successful delivery of IT Projects to implement, change, test and/or upgrade the relevant IT systems.
Technical and Support Documentation
- Assist to update technical and support documentation through drafting content relevant to IT services in Standard Operating Procedures (SOPs) and Knowledge Base (KB) articles.
- Contributes to compilation of User Requirement Specifications (URS), Risk Assessments (RA), Change Requests (CR) within the context of the overall Application Lifecycle Management
- Assist with business SOP updates relevant IT systems implementation.
- Clarifies detailed content requirements with customers and representatives of the intended audience.
- Designs, creates, controls and evaluates moderately complex subject matter.
- Makes informed decisions about the best way to present information to an audience.
- Produce knowledge base articles that are accurate, current, relevant and easily understood by the intended audience.
- Contributes to knowledge management systems to meet business needs.
- Supports others to enable them to complete knowledge management activities and form knowledge management habits.
Incident Management
- To respond to reported incidents, minimizing the negative impacts and restoring service as quickly as possible. Investigating and resolving problems that have occurred or could occur in delivering a service. Assessing risks associated with proposed changes and ensuring changes to products, services or systems are controlled and coordinated.
- Handle incidents according to agreed procedures, investigate causes of incidents and seek resolution. Escalate unresolved incidents.
- Facilitates recovery of processes, following resolution of incidents. Documents and closes resolved incidents, contributes to testing and improving incident management procedures.
- Initiate and monitor actions to investigate and resolve problems in systems, processes and services, determine problem fixes and remedies.
- Collaborate with others to implement agreed remedies and preventative measures and support analysis of patterns and trends to improve problem management processes.
- Assess, analyze, develop and implement changes based on requests for change including adequate version management and methods to report on the lifecycle of change requests.
- Identify problems and issues and recommend corrective actions.
IT Service
- Contribute to provisioning of IT services to agreed service levels and documenting and logging all activities performed.
- Monitors and logs the actual service provided, compared to that required by service level agreements.
- Liaises with stakeholders to help them plan for a deterioration in service and/or breaches of service level agreements.
- Engages with stakeholders to confirm that products developed meet the service acceptance criteria and are to the required standard.
- Provides input into change control processes.
- Identifies opportunities to improve service delivery / Continuous Service Improvement (CSI)
Training
- To provide guidance or training to users including enhanced levels of support following new/updated software releases through structured curricula, transferring of knowledge, developing skills and changing behaviours using a range of techniques, resources and media
- Contributes to delivery of aspects of user curricula e.g. end user training role-based content creation.
- Applies good practice in learning content design, development, and delivery.
- Assists with maintaining user competence through delivery of training by observing learners perform practical activities and work and providing assistance within routine enquiries and escalation where needed.
- Assist with hyper care and user adoption support.
- Supports changes to work practices to support capture and use of knowledge.
GxP Requirements
- Perform all duties in compliance with the relevant GxP and cyber security guidelines, standards, policies, and procedures.
- Ensuring compliance with relevant guidelines and legislation through adherence to defined Standard Operating Procedures and other ways of working.
- Identify gaps in procedural documentation and suggest improvements where required.
- Monitoring violations of security policies, analyzing relevant logs, alerts and events
- Responding to incidents according to procedures and maintaining the related security records and documentation
Requirements
Skills Required
Background/experience
- Tertiary Qualification (Diploma or Degree) in IT or related Business qualification
- Current industry certification (ITIL) / training will be an advantage.
- 3 5 years’ experience in the relevant business area e.g. Pharmaceutical Manufacturing (Production / QA / Technical Support) or 1 2 years’ experience in providing application support and/or systems administration Working in a Pharmaceutical / GxP regulated environment.
- Experience in system administration / IT support experience / Key User responsibility.
- Experience and sound knowledge of service incent and request management methodologies.
- Experience in content authoring and user training and on-boarding will be an advantage.
Specific job skills
- Comprehensive understanding of pharmaceutical testing methods, laboratory processes and Level 4 skills to enable Application Support, Incident Management, Problem Management, Service Acceptance
- Level 3 skills to apply in Quality Assurance, Acceptance testing, Organizational change management, Testing, Content management, Knowledge management, Security operation, and Change Control,
- Level 2 skills to assist in Service level management, Learning delivery and Teaching.
- Working knowledge of PAS-X Manufacturing Execution System (MES), StarLims Laboratory Information Management System (LIMS), Aveva / Wonderware System Platform, and/or SAP S4/HANA applications used in manufacturing of Product.
Competencies
- Business Understanding
- Accountability/ Ownership
- Effective Communication Skills
- Take action with integrity.
- Self-directed
- Accuracy
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now