Position Overview: We are looking for a highly organized and versatile Management Coordinator to join our team. This role combines administrative, coordination, and marketing support for the executive and board level. The successful candidate will be responsible for scheduling and coordinating meetings, preparing minutes, liaising between top management and the board of directors, and providing marketing assistance as required. The ideal candidate will be a proactive, detail-oriented individual with excellent communication skills and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Administrative Support to the Board and Executive Team:

• Act as a key point of contact between the board of directors, senior management, and other internal stakeholders.
• Coordinate and schedule meetings for the board, senior management, and other key team members.
• Prepare and distribute meeting agendas, materials, and reports ahead of time.
• Take detailed minutes during board meetings, ensuring that key decisions and actions are clearly documented.
• Follow up on action items and ensure timely execution of tasks discussed in meetings.

Meeting Coordination and Scheduling:

• Manage the calendar of the senior leadership team and board members, ensuring efficient scheduling and time management.
• Organize logistics for board meetings, including location, technology setup, and any required resources.
• Coordinate travel arrangements and accommodations for board members and senior management when needed.

Marketing Support:

• Assist with the development and implementation of marketing initiatives and campaigns, both online and offline.
• Coordinate marketing materials, social media posts, and internal communications.
• Support the preparation of presentations, reports, and other marketing-related materials for senior management and the board.
• Conduct market research and contribute to the development of marketing strategies.

Executive Assistance:

• Provide executive assistant support to senior management, including managing correspondence, phone calls, and inquiries.
• Draft and proofread emails, reports, and presentations for senior leadership.
• Assist with personal tasks and errands as needed to support senior management’s time management.

Liaison Between Top Management and Departments:

• Facilitate communication and coordination between top management and other departments to ensure alignment on key initiatives and objectives.
• Support cross-functional collaboration by organizing meetings and tracking progress on key projects.

Project Management:

• Assist with tracking and monitoring key projects and initiatives that involve senior management or the board.
• Ensure timely follow-up and coordination to ensure that deliverables are met.

Qualifications:

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• At least 3-5 years of experience in a similar role (executive assistant, management coordinator, or marketing coordinator).
• Strong knowledge of marketing principles, tools, and strategies.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Ability to take accurate and concise minutes during meetings.
• Experience working with senior leadership and board members is a plus.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), and familiar with marketing tools and platforms (e.g., social media, email marketing, etc.).
• High level of professionalism, discretion, and confidentiality.

Working Hours:

• Full-time position with standard business hours.
• Occasional flexibility may be required to accommodate board meetings or urgent executive tasks.