Officer: Administration needed at South African National Parks

Requirements

• Be in possession of a National Diploma in Admin /Secretarial/ Office Management or equivalent.
• Must have 3 years’ experience in administrative/secretarial support to Executives.
• Knowledge of drafting minutes.
• Computer literacy.
• Knowledge of manual and electronic filing systems.
• Diary management.
• Basic understanding of the Public Finance Management Act (PFMA).
• Ability to maintain confidentiality.
• Planning and organising skills.
• Listening skills.
• High level of accuracy and attention to detail.
• Coordination skills.
• Good interpersonal and analytical skills.
• Ability to work independently and under pressure.

Responsibilities

• Arrange meetings and other events for the unit.
• Coordinate multiple diaries.
• Respond to inquiries regarding reports.
• Ensure all activities comply with internal and external policies, procedures, and regulations as per organisational requirements.
• Coordinate travel arrangements.
• Take minutes as and when required.
• Engage stakeholders through clear and compelling presentations.
• Ensure proper filing of all documentation and dissemination of information.
• Perform data cleaning and validation to ensure accuracy and consistency.
• Coordinate maintenance requirements relevant to the work environment.
• Monitor budgets, reconcile, and report items of concern.
• Identify areas for improvement in service delivery, customer experience, and overall operational efficiency.
• Perform financial, procurement, HCM, and other office administrative functions.
• Act as a host as and when required.