Job Purpose    

• The Department of Economic Development and Tourism, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a secretarial support service to Senior Management. 

Minimum Requirements    

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification (a certificate of completion should be provided); A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management.

Recommendation    

• None.

Key Performance Areas    

• Provide a secretarial/ receptionist support service to the manager; Render administrative support services, inclusive of: Scrutinising routine submissions/ reports and make notes and/or recommendations for the manager; Provide support to the manager regarding meetings, inclusive of: Collects, analyses and collates information; Scrutinising documents to determine actions/information/ other documents required for meetings; Support the manager with the administration of the manager’s budget; Study the relevant Public Service and departmental prescripts/ policies and other documents and ensures that the application.

Competencies    

• Knowledge of the following: Relevant legislation/ policies/ prescripts and procedures; Basic financial administration; Ability to run and maintain a record management system; Procurement of goods and services; Ability to properly record minutes and decisions at meetings; Advanced knowledge of relevant software packages; Skills needed: Communication (written and verbally); Research; Report writing (submissions, letters, etc.); Organising and planning; Time management; Recording of minutes; Computer Literacy and Numeracy.