ROLE OVERVIEW

• The Procurement Assistant is responsible for handling daily administrative tasks while also managing the process of requesting supplier quotes and compiling price comparisons for projects. This role ensures efficient office operations and supports the procurement team in cost analysis and decision-making.

RESPONSIBILITIES

General Administration

• Perform general office duties, including document management, filing, and correspondence.
• Manage office communications, including answering calls, responding to emails, and handling inquiries.
• Maintain company records, project documentation, and compliance-related files.
• Assist in scheduling meetings and appointments
• Prepare reports, presentations, and administrative documents as required.
• Support various departments with administrative tasks to ensure smooth operations.

Procurement & Quote Management

• Identify and contact suppliers to request quotations for materials, equipment, and subcontracted services.
• Ensure all quotations received meet project specifications, timelines, and budget requirements.
• Compile price comparison sheets to assist management in selecting the most cost-effective and suitable suppliers.
• Negotiate pricing and terms with suppliers where applicable.
• Maintain an updated database of preferred suppliers and pricing information.
• Liaise with project managers, quantity surveyors, and other stakeholders regarding procurement needs.
• Follow up on outstanding quotes and ensure timely responses from suppliers.
• Assist with purchase order preparation and procurement documentation.

REQUIREMENTS:

• Matric/Grade 12 (Essential).
• A diploma or certificate in Business Administration, Procurement, or a related field (Preferred).
• Minimum 2 years of experience in administration and/or procurement.
• Experience in the construction or related industry (Advantageous).

SKILLS: 

• Strong organizational and multitasking skills.
• Attention to detail and high accuracy in data handling.
• Good communication and negotiation skills.
• Ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of procurement processes and price comparison techniques.
• Professionalism in dealing with suppliers and stakeholders.